Accounting Specialist

ACCOUNTING SPECIALIST / BOOKKEEPER (Permanent)
Our client, a manufacturing wholesaler in WNY, is looking to hire an Accounting Specialist / Bookkeeper to join their growing team. This role will support all accounting/bookkeeping functions and is an excellent opportunity for growth & professional development.

Responsibilities:

• Perform daily accounting functions including Accounts Receivable/Payable, billing, invoicing, and payment processing
  
• Establish and maintain customer and vendor accounts with accuracy, ensuring all financial, tax, and contact information is complete and up to date
  
• Manage tax exemption certificates and assist with sales tax compliance, annual IRS reporting, and New York State filing requirements
  
• Conduct project-related financial audits, support external and internal audit processes, and contribute to the preparation of quarterly financial statements and related reporting activities
  
• Maintain organized records of lien waivers, certificates of insurance, tax documentation, and other essential project and financial files
  
• Utilize QuickBooks, Microsoft Excel, and other Microsoft Office applications to support accounting operations
  
• Identify opportunities and collaborate with internal team members to improve processes and implement new financial systems and technology solutions
  
• Provide general administrative support as needed, including document management, recordkeeping, and handling incoming phone inquiries with professionalism and efficiency
  
• Work well both independently and in a team environment
  
• Other duties as assigned/as necessary
  

Details:

• Position is full-time, direct hire
  
• 100% in-office Monday through Friday
  
• $25.00 – 30.00/hour, depending on experience
  
• Excellent benefits package: Medical, Dental, and Vision are paid in full for single and family coverage; 401k with employer match; PTO (office shuts down between Christmas & New Years)
  
• 1+ year in accounting, finance, business administration, or related
  
• Associate’s degree in Accounting, Finance, Business Admin, or related
  
• Excellent computer skills including QuickBooks, MSOffice (especially Excel)
  
• Strong organization skills and time management skills
  
• Strong attention to detail & accuracy
  
• Self-motivated, but collaborative and team oriented
  
• Relocation not available 
  
• Candidates must be authorized to work in the United States; Visa sponsorship is not available
  
• All employees and applicants, please know that you have access at all times to New York State and Federal Labor Laws and Posters at the Government Agency websites: https://dol.ny.gov/posting-requirements-0; https://www.dol.gov/general/topics/posters#workplace-posters