(Administrative) Special Project Coordinator

In-Person - Admin - Atlanta, Georgia

Job Title:   (Administrative) Special Projects Coordinator

Reports To:   Associate Director

Status: Full-time Hourly,  Non-Exempt, Evenings and Weekend work occasionally required 

Job Summary: 

The Administrative Special Projects Coordinator assists in special projects as needed.  These include but are not limited to, assistance with general office, marketing, and program activities, and assisting with special projects, such as Walks, Georgia Events, and Affiliates.  This position will fill in during staff transitions and help onboard and train new staff.  This also includes compliance with funding sources and building up organizational effectiveness in the GA office.  

Essential Duties: 

• Management and implementation for assigned special projects 

• Manage office activities to build up organizational effectiveness and facilitate sustainable progress towards achieving the organization mission priorities as set by the Board 

• Make use of creative, social media, and other marketing technologies, including the internet, to facilitate communications, services, and programs within the organization and to affiliates and community stakeholders 

• Oversee coordination of office and program projects  

• Serve as a backup for open positions throughout the organization 

• Assist with the development and implementation of new programs 

• Assist with special projects associated with the board of directors 

• Assist with special event planning, preparing and implementing as needed. 

• Assist with marketing needs (website maintenance, graphics creation, content writing) and other related tasks as needed. 

Program, Product, and Service Delivery 

• Execute plans, initiatives, and policies 

• Assist programs, services, and activities to ensure that policies, plans, and program objectives/deliveries are met within the approved budget 

• Help with the development of special projects, education and outreach efforts, and information resources 

• Respond to communications and requests promptly 

Skills and Qualifications Required: 

• Proven success in managing projects 

• Willingness to receive and contribute purposeful and constructive feedback 

• Proven success at managing and growing a project that involved fundraising, publicity, staff management, and maintenance of long-term volunteer and sponsor relationships 

• Proven general organizational and leadership skills 

• Good judgment and agile

• Must have leadership experience 

• Experience being accountable for timelines, managing competing priorities, and openness to cross-functional collaboration (as needed) to achieve key organizational goals, requiring strong analytical, problem-solving, and communication skills 

• Experience and comfort with office software: Word, Excel, Outlook/Sharepoint, online newsletters, and email. Test at 90% software knowledge 

• Ability to travel and work evenings and weekends 

Physical Demands 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Lift up to 25 pounds. 

• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary. 

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Skills and knowledge 

1. Knowledge of the programs and services of the organization  

1. Knowledge of mental illness and Georgia’s mental health care delivery system. 

1. Experience planning and executing speaking engagements to any individual, group, or audience information about the Georgia mission, objectives, and activities. 

1. Ability to demonstrate qualities of vision and leadership of volunteers and staff. 

1. Proficient in Microsoft Word, Microsoft Excel, WordPress, and PowerPoint. 

1. Ability to supervise and train development staff/volunteers effectively. 

1. Exhibit strong interpersonal and relationship-building skills. 

1. Self-motivated and able to work independently. 

Primary Initial Goals: 

• Serve as backup for open positions throughout the organization 

• Special projects as assigned  

We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.”