Description

Title: School Site Coordinator

Supervisor: Program Director of School-Based Clubs

Site Location: Clifton Public Elementary Schools

Exempt/Nonexempt: Part-Time, Non - Exempt

Position Overview:

The Afterschool Site Coordinator provides leadership, coordination, and oversight for multiple before-and-after school programs located in elementary schools throughout the City of Clifton. Reporting to the Program Director of School-Based Clubs, this position is responsible for ensuring the delivery of safe, engaging, and high-quality youth development programs that support the social, emotional, and academic growth of school-aged children.

The Site Coordinator oversees daily program operations, supervises and mentors staff, ensures compliance with all licensing and regulatory requirements, implements high-quality curriculum and enrichment activities, builds strong partnerships with families, schools, and community organizations, and supports the continued growth and success of school-based youth programs.

Key Responsibilities:

Program Leadership, Curriculum & Quality

Provide leaderships and oversight for the daily operations of multiple school-based before-and after-school programs, ensuring consistent schedules, routines, and developmentally appropriate practices.
Support the Program Director in implementing, assessing, and continuously improving hands-on learning experiences and high-yield activities aligned with out-of-school-time best practices and Boys & Girls Club youth development outcomes.
Conduct regular site observations to ensure program quality and promote trauma-informed, culturally responsive, and inclusive learning environments.
Monitor program performance and recommend improvements that enhance participant engagement and overall program effectiveness.

2. Licensing, Compliance & Documentation

Ensure full compliance with all applicable New Jersey Department of Children and Families (NJDCF), New Jersey Department of Health (NJDOH), and state and local childcare licensing regulations.
Maintain accurate child and staff records, attendance, incident reports, and all required program documentation.
Stay current on licensing standards and ensure staff consistently follow all policies, procedures, and mandated reporting requirements.

3. Staff Management, Coaching & Culture

Onboard, supervise, schedule, and evaluate site staff to maintain appropriate staffing ratios and continuity of care.
Provide ongoing coaching, mentoring, and professional development opportunities that foster continuous improvement and staff engagement.
Promote a collaborative, positive, and inclusive team culture.
Model professionalism, integrity, accountability, and excellent customer service for staff, youth, and families.

4. Family, School & Community Partnerships

Build and maintain strong, trusting relationships with families through regular communication, conferences, and family engagement activities.
Collaborate with Clifton Public Schools, community partners, and stakeholders to support student success, smooth transitions, and coordinated services.
Represent the organization professionally within schools and the broader community.

5. Safety, Risk Management & Professional Conduct

Ensure all program environments are safe, clean, welcoming, and well-equipped to provide high-quality care and instruction.
Implement and monitor safety procedures, emergency preparedness plans, confidentiality standards, and facility maintenance practices.
Respond effectively to emergencies, behavioral incidents, and other situations requiring sound judgment and timely decision-making.
Complete all required trainings, certifications, and professional development activities.

Physical Requirements:

Ability to stand, walk, bend, stoop, reach, kneel, and sit for extended periods throughout the workday.
Ability to occasionally run actively and participate in indoor and outdoor recreational activities with children.
Ability to lift and carry up to 30 pounds.

Qualifications

Required:

High school diploma or equivalent required; associate's or bachelor's degree in education, child development, human services, recreation, or a related field is a plus.
Minimum of two (2) years of supervisory experience in a licensed childcare center, school-age program, or similar youth development setting.
Experience supervising, coaching, and developing staff.
Strong knowledge of child and youth development principles and positive behavior management strategies.
Excellent organizational, communication, interpersonal, and relationship-building skills.
Ability to maintain confidentiality, exercise sound judgment, and establish appropriate professional boundaries.
Ability to successfully complete all required background checks, fingerprinting, and health clearances.
Valid driver's license and reliable transportation.

Preferred:

Experience working with culturally diverse children and families, including youth with special needs.
Bilingual or multilingual, with English/Spanish strongly preferred.
Experience with out-of-school-time programming, licensing compliance, and quality improvement initiatives.

Schedule:

Monday – Friday, 7AM – 9AM, 2:30PM – 6PM, Occasional evenings and weekends

Compensation: $30.00/hr

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