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Our client is currently seeking a highly detail-oriented and customer-service-centric HR Professional to join their team for an on-site, project-based role. The primary focus of this position will be conducting a comprehensive audit of I-9 records for our entire workforce, which includes carefully reviewing and verifying documentation for international employees. Alongside this, you will manage state-level educational compliance data. As they prepare for the return of faculty and the onboarding of new staff for the upcoming school year, this role will also require a welcoming, service-oriented approach to handle heavy office traffic from mid-August through early September.
Requirements
Complex I-9 Auditing & Correction: Conduct a thorough review and audit of existing I-9 records for all company employees to ensure absolute accuracy in the event of an ICE or DHS audit. Identify common mistakes—such as improper document combinations, missing signatures, or late completions—and properly correct historical errors using compliant methodologies.
Specialized Visa Management: Expertly process and verify complex employment documents for international staff, specifically managing the unique requirements for J-1, H-1B, Q-1 visas, and EADs.
Reverification Tracking: Create or maintain a robust tracking system for expiring work authorizations and execute timely reverifications for employees.
State Compliance Management: Manage and organize a large roster of data to ensure compliance with Maryland State Department of Education (MSDE) requirements.
HRIS Administration: Navigate and utilize HRIS platforms (ADP Workforce Now and Workday) to generate compliance reports, populate missing fields, review records, and manage employee data accurately.
Onboarding & Support: Provide excellent, high-touch customer service during peak onboarding season (August/September), assisting new and returning faculty/staff with inquiries and documentation.
Scope Assessment: Evaluate the current state of both projects upon arrival to determine an estimated timeline and workflow for completion.
Qualifications
Immediate Proficiency: Proven, walk-in proficiency in complex I-9 auditing; candidates must be able to hit the ground running without introductory training.
Advanced Work Authorization Knowledge: Deep understanding of the nuances between different immigration categories, knowing exactly which documents are acceptable for J-1, H-1B, Q-1, and EAD statuses rather than treating them all uniformly.
Regulatory Familiarity: Practical, hands-on experience utilizing the USCIS M-274 Employer Handbook.
Hands-on experience navigating and utilizing ADP and Workday.
Exceptional attention to detail and data entry accuracy.
Strong interpersonal and customer service skills to support a busy, faculty-facing environment.
Bonus: Fluency in French is highly preferred but not required.
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