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About the Position
The Olympia Police Department is looking for a qualified and motivated professional to join the Administrative division of the department as an Executive Assistant to the Chief of Police. This is a full-time position that will work directly for the Chief of Police and provide support to the department’s management team. This position provides high-level administrative support to the Chief of Police and command staff. This role includes the supervision of administrative professional staff.
Ideal Candidate Profile
The ideal candidate will have the following critical attributes:
Knowledge and demonstrated abilities in the area of advanced secretarial practices and procedures.
Ability to dispense information, provide advice, and coordinate activities and schedules for the Chief of Police and often the senior leadership team.
Communication skills and ability to perform as the key contact, spokesperson, or representative of the Chief of Police and/or the department.
Knowledge of City and department policies, public relations judgment, and tack to manage and resolve difficult situations.
Strong written and verbal communication skills; ability to communicate complex topics to a variety of audiences in a concise and credible manner.
Time management skills while being self-directed and self-motivated.
Documented work ethic and displayed ability to achieve the values set forth in the department mission and strategic plan.
Experience in managing project goals, timelines, assignments, and completion.
Ability and willingness to facilitate relationships on behalf of the Chief of Police and the department internally and externally.
Organized, reliable, dependable and team oriented.
Detail oriented and able to handle multiple projects.
Highly organized with a meticulous work ethic
Work independently, set priorities, and meet inflexible deadlines.
Ability to maintain highly sensitive and confidential information.
Ability to supervise administrative staff in their day-to-day administrative duties.
To Apply
Submit a cover letter and resume by attaching them to your electronic application. The cover letter must be no more than two pages long and must include specific examples of how you meet the Ideal Candidate Profile (listed above) for this position.
This is a continuous recruitment. To be eligible for first review submit your application by 11:59 pm March 24, 2026.
Additional Testing Components
Candidates selected from the initial screening will be tasked with completing a PowerPoint presentation for review by the selection panel. Additional details will be provided on this exercise after candidate screening.
Candidates selected will complete an interview panel to answer questions and will be tasked with completing additional skills testing. More information will be provided prior to this process.
Contact Information
If you have questions about the position and/or requirements, please contact Deputy Chief Ray Brady, at (360) 753-8416 or via email at rbrady@ci.olympia.wa.us.
Additional Job description
Essential Functions
Examples of Essential Duties:
1. Plans and implements the activities of the department's administrative unit.
2. Trains, coordinates, provides guidance to and reviews the work of lower-level staff to accomplish operational plans and results.
3. Ensures policies and procedures are consistently applied; identifies and makes recommendations regarding methods and procedures to improve performance and increase productivity and efficiency.
4. Manages department calendars and schedules appointments;identifies and indicates prioritiesand providesaccuratedetails and thorough information for meetings, events, and commitments.
5. Schedules travel arrangements to include air, hotel, and ground transportation.
6. Conducts studies and prepares reviews ofcurrentandproposedoperationsandprogramsregarding budgets,organizationalstructure / staffing, and facilities and equipment.
7. Participates in the development of policies, plans and goals.
8. Drafts, edits, prepares and processes a variety of legal and official documents, correspondence, and reports and presentations; maintains records and generates contracts, purchase orders, invoices and expense reports.
9. Preparesandpresentsinformationtoavarietyofaudiencesincludingemployees,thepublic,City Council,andgovernment liaisons and representatives of external agencies.
10. Collaborates with department managers and employees, other City departments, and government agencies; workswithCitystaffatalllevelstoproblemsolve,developrecommendationsandaddressissues.
11. Coordinates and conducts or assists with special assignments and projects to meet department objectives and respond to emerging issues.
12. Interprets City policies, procedures and regulations for the public; maintains records and compiles information regarding inquiries and complaints.
13. Remainscurrenton issues, situations, concernsandconditionsofspecialinterest; provides information and data to the Chief of Police and other parties as appropriate;assists withfollow-upactions, coordinating with and involving others as needed.
14. Provides professionalinternalandexternalcustomerservice;respondstoa variety of needs in a manner appropriate foreach individual and develops or communicates resolutions to customers.
15. May be required to attend evening or weekend meetings and events based on organizational responsibilities and requirements.
16. Punctual, regular, and reliable attendance is essential for successful job performance.
Typical Qualifications
Knowledge, Skill, and Abilities:
1. Advanced knowledge of local government, public process and procedures, and community programs.
2. Advanced knowledge of clerical procedures and systems such as word processing, managing files and records and other office procedures.
3. Knowledge of or the ability to learn standard practices, policies, and structures of municipal law enforcement department and related programs and services.
4. Skill in the use of Microsoft Office products (Word, Outlook, and Excel) and applicable department and organization specific software and ability to learn and become proficient in the use of other specialized software as may be required.
5. Skill in using mathematics required for the work.
6. Skill in maintaining confidentiality and handling sensitive information.
7. Ability to clearly communicate and understand and explain information in English, both orally and in writing.
8. Ability to follow oral and written instructions.
9. Ability to read, update and maintain various records and files in numerical, alphabetical, or chronological sequence.
10. Ability to review, compile and organize forms, documents and related records for efficient processing and ready retrieval.
11. Ability to establish and maintain effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds.
Experience/Education:
1. High school diploma or GED and five (5) years of increasingly responsible administrative support experience, including some previous lead-worker responsibility or demonstrated ability to lead the work of others;
2. ORassociate degree in public or business administration or related field and three (3) year of experience as listed above;
3. ORbachelor’s degree in public or business administration or related field and one (1) year of experience as listed above;
4. ORa combination of experience, certification, education, and training that demonstratesexpertise in the related areas.
Special Requirements:
1. A validWashingtonStatedriver’slicensemayberequired.
2. Successful completion of background check including polygraph examination.
Union:
IndependentsCompensation (minimum-maximum):
$107,669.00 - $130,872.00Exempt:
Yes
For general application or position questions please contact the hiring supervisor or Human Resources at humanresources@ci.olympia.wa.us.
The City of Olympia complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Manny Bosser, Director of Human Resources, at (360)753-8309 or mbosser@ci.olympia.wa.us. This contact is for ADA accommodations only. If you have questions regarding this recruitment, please contact the manager noted in the Contact section near the top of this recruitment.
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