PID PROJECT COORDINATOR

JOB TITLE:

Development Services PID Project Coordinator

JOB CLASS NUMBER:

TEC925

PAY GRADE:

G09

FLSA STATUS:

Exempt /non-exempt

BUSINESS UNIT NAME:

Finance

REPORTS TO:

Treasurer

SUPERVISORY WORK:

None

SUMMARY

Under general supervision, this position is responsible for administrative and technical oversight of Public Improvement District (PID) construction and maintenance projects. Performs administrative work related to bid procurement, contract creation and execution, project status monitoring, and invoice analysis; maintains a schedule of project contracts and agreements; assists the Development Customer Service Coordinator in preparation of periodic reports and special projects concerning PIDs. On occasion, on-site field inspections and meetings will be necessary. The position may supervise interns and/or support staff as directed. The City of Amarillo may consider all relevant experience and education when determining minimum qualifications and establishing salary.

ESSENTIAL RESPONSIBILITIES

• Coordinates and oversees construction, landscape, and improvement projects for PIDs within the City of Amarillo.

• Manages PID maintenance, management, and consulting contracts.

• Coordinates with and assists the Legal Department and third-party contractors on PID project contract creation, negotiation, and execution.

• Coordinates with and assists the Purchasing Department on bid procurement, evaluation, and selection.

• Works with the contractors concerning field change orders for the projects.

• Provides direction to Construction Managers and Project Representatives on construction-related issues.

• Monitors the impact current and future projects will have on each PIDs budget and five-year service plan and updates the Development Customer Service Coordinator.

• Ability to analyze, interpret, and explain project specifications and details.

• Prepares periodic project status reports and presentations.

• Monitors progress of service delivery elements through procedures and strategies to accomplish timely and effective utilization of available services.

• Identifies areas of quality management to enhance productivity through improved work procedures and practices, improved communication, and accountability.

• Performs other job-related duties and assists the Treasurer as assigned.

MINIMUM REQUIREMENTS

Requires broad knowledge of contract and project management. Prefer a Bachelor’s degree in Business Administration, Public Administration, Engineering, Urban Planning, Architecture or a related field, and two years work experience in a related field. A combination of experience and education may be considered. Valid Texas Driver’s License required.

KNOWLEDGE, SKILLS, AND ABILITIES. 

• Knowledge of project management, contract documents and administration report creation, computer database administration, and business computer software systems.

• Coordinate complex contractual and technical applications to provide accurate data under tight time constraints.

• Knowledge of public procurement process and regulations.

• Knowledge of public sector administration responsibilities.

• Excellent computer skills: Word, Excel, PowerPoint, etc.

• Ability to use highly technical computer applications, such as GIS or CAD.

• Knowledge of principles and practices of contract and project management.

• Strong verbal and written communication and presentation skills.

• Excellent customer service skills.

• Ability to work with a diversified group of individuals.

• Ability to establish and maintain an effective rapport with all levels of city management, city officials, vendors, contractors, and the general public.

• Knowledge of marketing and contracting regulations for municipal governments, and ability to negotiate contracts.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this job, the employee is required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects, as well as walk, stand, balance, climb, sit, kneel, hear, crouch, feel, finger, grasp, handle, lift, reach, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.