Administrative Coordinator I

Agency

Department

Who We Are

The Memorial Student Center engages students in experiences preparing them to be global leaders through providing campus programs and service opportunities. You may know of the Memorial Student Center as a building, but the MSC is also a department providing students with academic, cultural awareness and arts programs making the student experience at Texas A&M even better. Our vision is to partner with students to develop engaged and empowered global citizens. For more information please visit us at https://msc.tamu.edu/.

What We Want

The Administrative Coordinator I works under general supervision and provides administrative support for Memorial Student Center Programs to include the exercise of discretion and independent judgement with respect to matters of significance. Assists with the daily operations of the MSC Programs front office including the university’s centralized Lost & Found and the departmental Pocket Pantry program.

What You Need To Know

Salary: $45,000/annually.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. 

Additional Details:

Work hours for this position are Mon. – Fri. 7:30 a.m. – 4:30 p.m.

May occasionally be required to work outside of standard hours.

Responsibilities

Administrative Operations Management and Program Support

• Provides operational support to the Senior Administrative Coordinator I with the centralized Lost & Found.

• Oversees the departmental Pocket Pantry program by maintaining daily stock levels, making purchases within provided budget, and tracking usage.

• Oversees planning and execution of administrative operations.

• Maintains daily office calendar and appointment monitoring.

• Reviews and monitors project and program timelines and proactively identifies issues.

• Coordinates office records retention and maintains reference materials.

• Coordinates inventory and maintenance of office supplies and equipment.

• Researches and responds to inquiries about office procedures and processes.

• Coordinates logistical arrangements for travel, meetings, and events.

• Develops and maintains administrative office procedures.

• Reviews and signs documents for supervisors.

• Serves as primary or backup administrative support to assigned functional areas.

• May serve on department, division, or university committees and task forces.

Support and Coordination

• Provides administrative support for executive staff and various team members.

• Coordinates meetings, conferences, and special events.

• Ensures compliance with office policies and procedures.

• Assists with content and maintenance of office website.

• Compiles and distributes candidate itineraries and schedules for interviews.

• Coordinates logistical arrangements for staff events and meetings.

Compliance and Policy Oversight

• Monitors compliance with office policies and procedures.

• Analyzes requirements for projects or initiatives.

• Provides technical information regarding administrative procedures.

• Assists in establishing procedures to ensure compliance with regulations.

Staff Training and Supervision

• Supervises and trains student workers and support staff.

• Assists in the development of processes for student onboarding.

Customer Service

• Responds to inquiries and provides assistance to visitors by phone, email, or in person, resolving routine issues promptly and professionally.

• Maintains a helpful, empathetic, and courteous attitude in student and visitor interactions to foster positive relationships.

Qualifications

Required Education & Experience: 

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

Preferred Qualifications:

• Two years of experience in customer service.

Knowledge, Skills, and Abilities: 

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.