Office Manager

The Office Manager is responsible for a variety of administrative functions, such as IT, payroll, paid time off, and benefits administration of the facility.    

• Maintain vessel and project schedules, approve accounts payable, and plan company functions.
• Handle all paperwork related to shipping and receiving.
• Responsible for general administrative functions of the operation.
• Serve as a go-to for general office inquiries.
• Ensure accuracy is met by calculating and reporting on sensitive financial numbers for the operation.
• Inventory management to ensure there is a sufficient supply in office inventory; this would include ordering supplies and maintaining an organized supply area.
• Institutes internal written and verbal processes and procedures.
• Answer and direct phone calls to appropriate personnel in a courteous manner.
• Records management.
• Oversee administrative personnel, if applicable, to include hiring, discipline, performance management, and termination.
• Maintain that company values, rules, policies, and procedures are met to fulfill the company mission, as well as productive relationships with customers and vendors.
• Responsible for special tasks requested by management and/or supervisor.
• Other duties as assigned.

• High school diploma.
• 10 years of administration experience.
• Valid Driver’s License required.
• Some knowledge of the transportation industry from a vocational education institute, apprenticeship, on-the-job training, and/or similar work experience.
• Highly organized and flexible.
• Detail-oriented and works with a high degree of accuracy.
• Working knowledge of email, scheduling, and Microsoft systems.
• Valid TWIC Card recommended.

Supervisory Responsibilities: Yes-administrative personnel.

Work environment:

• Required job duties are performed in a professional office environment.
• The position may also be required to travel throughout the yard verifying the number of units.
• The noise level in the work environment is occasional.
• The ability to work in an environment that may be hazardous to persons unable to see and hear fast-moving equipment.