Accounting and Office Manager

Accounting & Office Manager

Location: Colorado Springs, CO; Full-time in office

Position Summary

The Accounting & Office Manager is responsible for supporting the day-to-day financial, administrative, and human resources functions of a growing manufacturing company. This role combines accounting, payroll, benefits administration, and office management responsibilities to ensure efficient business operations and accurate financial records.

The ideal candidate is highly organized, detail-oriented, and comfortable working across multiple disciplines in a fast-paced environment. This position reports to the , Full-time Controller and works closely with employees throughout the organization.

Essential Responsibilities

Accounting & Finance

• Manage accounts payable and accounts receivable processes.
• Process vendor invoices and customer payments.
• Perform monthly bank and credit card reconciliations.
• Assist with month-end and year-end closing activities.
• Prepare and post journal entries.
• Maintain accurate accounting records and supporting documentation.
• Review financial transactions for accuracy and completeness.
• Assist with preparation of financial reports and supporting schedules.
• Investigate and resolve discrepancies in financial records.
• Support audits and other financial compliance activities.

Payroll & Benefits Administration

• Support bi-weekly payroll processing.
• Review employee timecards and attendance records for accuracy.
• Verify payroll entries and resolve discrepancies.
• Assist employees with payroll and benefits-related questions.
• Support benefits administration, enrollment, changes, and terminations.
• Maintain employee payroll and benefits records.
• Coordinate with external payroll and benefits providers.

Human Resources Support

• Assist with onboarding and offboarding activities.
• Maintain employee files and records.
• Support HR compliance and policy administration.
• Coordinate required employee training and documentation.
• Assist with employee communications and HR-related administrative tasks.

Office Administration

• Serve as the primary point of contact for office operations.
• Coordinate office supplies, equipment, and vendor relationships.
• Support facility-related needs and office organization.
• Assist with logistics and administrative projects.
• Provide general administrative support to management and employees.
• Help foster a professional and welcoming office environment.

Qualifications

Required

• Strong understanding of accounting principles and bookkeeping practices.
• Experience with accounts payable, accounts receivable, reconciliations, and journal entries.
• Experience supporting payroll processing and employee benefits administration.
• Proficiency with Microsoft Office, particularly Excel.
• Experience using ERP or similar accounting systems.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities with minimal supervision.

Preferred

• Experience in a manufacturing environment.
• Experience with payroll and HRIS systems such as BambooHR.
• Experience with ERP systems such as Cetec, Sage, Microsoft Dynamics 365 Business Central, or similar platforms.
• Knowledge of inventory and manufacturing accounting concepts.
• Knowledge of Colorado employment and payroll regulations.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Associate degree with relevant experience will be considered.
• 3-5 years of accounting, bookkeeping, office management, or related experience.
• Experience supporting payroll, benefits administration, and general office operations.
• Demonstrated ability to work independently and maintain accuracy in a deadline-driven environment.

Ideal Candidate Profile

The successful candidate is someone who enjoys wearing multiple hats and can seamlessly move between accounting, payroll, HR support, and office administration. They are comfortable working in a growing organization, have strong attention to detail, and take ownership of ensuring financial and administrative processes run smoothly.