Administrative Assistant Legal Department

Job DetailsJob Location: Corporate Region - Colorado Springs, CO 80920Position Type: Full TimeEducation Level: High SchoolSalary Range: $23.07 - $26.20 HourlyTravel Percentage: NoneJob Shift: DayJob Category: Legal AdminPosition: Administrative Assistant – Legal Department Reports To: Sr. Assistant General Counsel Department: Legal Location: Corporate Office, 7455 Campus Dr., Suite 200, Colorado Springs, CO 80920 Non-exempt: YES Compensation & Benefits: $23.07 - $26.20, depending on experience   Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and paid time off (PTO) for eligible employees. The benefits package includes Health, Dental and Vision Insurance, as well as options to participate in a Health Savings Account (HAS), Flexible Spending Account (FSA), and Health Reimbursement Arrangement (HRA). Additional benefits include life and AD&D coverage, voluntary Short Term, Long Term Disability Insurance and other supplemental insurance options. Eligible employees may also participate in a company-sponsored retirement plan.   Role Overview The Legal Assistant supports in-house counsel, paralegals, and executive leadership by handling legal workflow coordination, routine legal research, litigation file tracking, and initial document preparation. Operating under general supervision, this role serves as a bridge between administrative legal secretaries and technical paralegal functions. The position requires operational knowledge of mortgage lending processes, strong organization, and the ability to apply company policies, checklists, and business directives to daily legal operations.   Essential Duties Provide direct workflow and operational support to in-house attorneys and paralegals across litigation, contracts, licensing, corporate governance, and compliance. Maintain legal record databases, litigation files, and corporate governance documents in centralized file management systems. Assist in drafting standard legal correspondence, management resolutions, lease documents, and customer advice responses using established templates and checklists. Track litigation deadlines, log service of process, and maintain routine status updates on active legal matters for counsel and paralegal review. Organize and maintain company policies in electronic formats to ensure accessibility, consistency, and proper recordkeeping. Process department invoices, track legal expenditures, and coordinate vendor communication. Perform basic legal and internet-based research to assist counsel with regulatory, licensing, and business inquiries. Schedule meetings, coordinate deposition schedules, manage attorney calendars, and arrange travel logistics. Protect proprietary corporate, client, and borrower information to ensure strict confidentiality. QualificationsKnowledge, Skills & Abilities Working knowledge of legal procedures, document management systems, and office operations. Practical understanding of mortgage lending, real estate, loan servicing, or banking operations. Proficiency with Microsoft Office suite, file management applications, and online research platforms. Strong organizational, problem-solving, and time-management skills with high attention to detail. Clear written and verbal communication abilities. Ability to work independently on routine matters and escalate complex legal issues appropriately. Continuous demonstration of MSF’s core values: Connection, Respect, Agile, Revolutionary, Communication, and Resilient.   Education & Experience High school diploma or equivalent required; Associate degree in Legal Studies, Paralegal Studies, or Business Administration preferred. 1 to 3 years of legal assistant or specialized administrative experience required. Prior experience working within a corporate legal department, law firm, mortgage company, or financial institution strongly preferred.   Physical & Mental Requirements This role requires a proactive and adaptable mindset. You should be comfortable managing multiple tasks at once. You should be comfortable maintaining confidentiality with sensitive information. The position is primarily a sedentary one, involving prolonged periods of sitting at a desk and working on a computer. Occasional physical activity may be required, including walking within the office and light lifting (up to 10 lbs.).   MSF is an equal opportunity employer. All candidates for employment are considered equally and no distinction is made on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, or veteran status.  MSF is also committed to providing qualified applicants and employees reasonable accommodation, when necessary, to enable the individuals to complete the application process and/or perform the essential functions of the job. An applicant and/or employee requiring reasonable accommodation to perform any essential job function, should contact Human Resources.