Attendance Secretary & Deans Assistant

Job DetailsLevel: EntryJob Location: Colorado Springs, CO 80915Salary Range: $16.00 - $16.00 HourlyPower Technical (PTEC) – James Irwin Charter Schools Colorado Springs, CO Pay: $16.00 per hour Schedule: Full-Time, 191 working days per school year Work Location: In person Position Overview Power Technical (PTEC), part of James Irwin Charter Schools, is seeking an organized, dependable, and student-focused Attendance Secretary / Dean’s Assistant to support daily school operations, student attendance, discipline, and the Dean of Students. This position serves an important role in maintaining accurate attendance records, communicating with parents and students, supporting the Dean of Students, enforcing school expectations, and helping maintain the safe, structured, and character-focused environment of PTEC. The ideal candidate is highly organized, comfortable working with middle and high school students, able to communicate professionally with parents and staff, and capable of handling confidential student information with discretion. Essential Duties and Responsibilities Attendance & Student Records Accurately record and maintain daily student attendance, absences, tardies, and truancy information. Sign late students into school and provide appropriate passes. Follow up with parents/guardians regarding unreported student absences. Determine the location/status of students marked absent when necessary. Track attendance patterns and prepare required absentee/truancy notifications. Prepare attendance, tardy, detention, and related reports. Enter and maintain attendance, tardy, and truancy information in Infinite Campus. Maintain accurate spreadsheets and other student records as assigned. Meet or communicate with parents regarding attendance concerns. Maintain student locker assignments and related records. Dean of Students Support Provide direct administrative support to the Dean of Students. Assist with student behavior referrals, documentation, filing, and recordkeeping. Maintain and update disciplinary information and the Dean’s Log in Infinite Campus as assigned. Assist with daily dress-code checks and help clarify dress-code expectations for students and staff. Enforce school rules and expectations, including monitoring students in hallways and verifying student passes. Communicate professionally with parents regarding attendance and disciplinary matters as directed by the Dean. Assist students who may need academic, behavioral, social, or emotional support and refer concerns to the appropriate staff member. Monitor hallways, lunches, lunch detention, and other student areas as assigned. Maintain confidentiality regarding student disciplinary, attendance, academic, and personal information. Report student safety concerns to appropriate school personnel and fulfill mandatory-reporting responsibilities when applicable. School & Administrative Support Answer telephones and provide front-office assistance as needed. Provide information and assistance to students, parents, staff, substitute teachers, and visitors. Assist with student activities, school events, and special programs. Assist with classroom supervision or other student-support duties when needed. Provide emergency substitute classroom supervision when assigned and appropriate. Assist with organizing school events and student activities. Participate in meetings and committees as assigned. Collect, organize, file, and maintain school paperwork and records. Assist with other administrative and student-support functions as school needs arise. Perform other duties as assigned by the Dean of Students or school administration. Qualifications Required: High school diploma or equivalent. Strong organizational and time-management skills. Strong written and verbal communication skills. Ability to maintain accurate and confidential student records. Ability to communicate professionally with students, parents, faculty, and staff. Ability to remain calm and professional when dealing with difficult or emotional situations. Ability to multitask and independently prioritize responsibilities. Proficiency with Microsoft Office, including Word, Excel, and Outlook. Willingness and ability to learn Infinite Campus and other school information systems. Ability to establish positive working relationships with middle and high school students. Ability to support and consistently enforce school rules, policies, and expectations. Preferred: Two years of clerical, administrative, or office experience. At least one year of customer-service experience. Previous experience working in a school environment. Previous experience working with middle or high school students. Experience with student attendance, discipline, records, or Infinite Campus. The Successful Candidate The successful candidate will be someone who is firm, fair, organized, approachable, and consistent. This position has significant daily interaction with students and requires someone who can build positive relationships while maintaining clear expectations and supporting school policies. PTEC is a structured school environment that emphasizes character, personal responsibility, accountability, and high expectations. The Attendance Secretary / Dean’s Assistant should model these qualities and help reinforce them throughout the school day. Compensation & Schedule $16.00 per hour Full-Time 191 working days per school year Benefits James Irwin Charter Schools offers eligible employees: Dental insurance Health insurance Vision insurance Paid time off Retirement plan Free on-site daycare at our Astrozon campus, based on availability This is an in-person position at Power Technical (PTEC) in Colorado Springs, Colorado. About Power Technical PTEC is a structured school environment that emphasizes character, personal responsibility, accountability, and high expectations. The Attendance Secretary / Dean’s Assistant should model these qualities and help reinforce them throughout the school day. Qualifications