Development and Asset Coordinator

Job DetailsJob Location: Colorado Springs, CO 80903Position Type: Full TimeSalary Range: $23.50 - $28.50 HourlyClassification: Development & Asset Coordinator FLSA Status: Non-Exempt Position Summary The Development & Asset Coordinator provides administrative, operational, and project coordination support for the Development Department of the Colorado Springs Housing Authority (CSHA). This position is responsible for coordinating asset management activities, maintaining regulatory and corporate compliance documentation, supporting real estate development projects, managing procurement of professional services, maintaining development records, and assisting with financial, insurance, and construction documentation throughout the development process. The Development & Asset Coordinator serves as a pivotal point of coordination for multiple projects simultaneously while ensuring that organizational records are accurate, complete, and maintained in accordance with applicable federal, state, and local requirements. Reports To:    Development Manager Essential Duties and Responsibilities Asset Management & Compliance Coordinate and monitor Proposition 123 program requirements, reporting deadlines, compliance documentation, and communications. Maintain an accurate inventory of company assets and equipment. Coordinate periodic verification and reconciliation of asset inventory. Assist with the tracking and documentation of capital assets. Corporate Compliance Prepare and submit initial and annual Colorado Secretary of State Periodic Reports for applicable CSHA entities. Maintain corporate records and ensure filings remain current. Track filing deadlines and notify leadership of upcoming compliance requirements.   Real Estate Administration Serve as the Development Department's real estate license holder, maintaining all required licensure and regulatory compliance. Coordinate documentation required by lenders, financial institutions, title companies, and other financing partners throughout real estate transactions. Maintain project due diligence files and transaction records. Procurement & Contract Administration Coordinate procurement of professional services including consultants, engineers, architects, surveyors, environmental professionals, appraisers, and other development-related services. Prepare Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and solicitation documents as assigned. Assist with contract execution and maintenance of procurement records. Ensure procurement activities comply with applicable federal, state, local, and CSHA procurement requirements. Construction Document Management Maintain construction drawing logs and revision histories. Coordinate distribution of construction drawings and document updates. Scan, organize, digitally archive, and preserve all construction blueprints and historical development documents. Maintain electronic filing systems for current and completed development projects. Administrative Coordination Coordinate department records management and document retention. Maintain development files in accordance with record retention requirements. Insurance & Financial Coordination Assist the Deputy Director with annual property and asset insurance renewals. Coordinate insurance documentation requested by lenders, contractors, consultants, and regulatory agencies. Track certificates of insurance and related documentation as needed. Project Support Assist with development project scheduling and tracking. Coordinate meetings with consultants, contractors, and development partners. Prepare reports, correspondence, presentations, and project documentation. Maintain confidential information with discretion. Perform other duties as assigned. QualificationsKnowledge, Skills, and Abilities Knowledge of office administration and records management principles. Ability to coordinate multiple projects and meet deadlines. Strong organizational and project management skills. Excellent verbal and written communication skills. Strong attention to detail and accuracy. Ability to interpret contracts, legal descriptions, construction drawings, and technical documents. Ability to work independently with minimal supervision. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to learn housing authority software, procurement systems, and document management systems. Ability to establish and maintain effective working relationships with staff, consultants, contractors, financial institutions, government agencies, and the public. Minimum Qualifications Education Associate’s degree in business administration, Public Administration, Real Estate, Construction Management, Project Management, Finance, or a closely related field. A bachelor's degree is preferred. Equivalent combinations of education and experience may be considered. Experience Three (3) years of progressively responsible administrative, project coordination, asset management, procurement, or real estate support experience. Experience coordinating multiple projects simultaneously. Experience working with confidential documents and regulatory compliance. Experience in public sector, housing, construction, real estate, or development environments is preferred. Licenses and Certifications Valid Colorado Driver's License with an acceptable driving record. Notary Public certification is preferred or may be required after hire. Preferred Qualifications Colorado Real Estate License, or the ability to obtain one within twelve (12) months of employment. Experience with affordable housing development. Knowledge of Proposition 123 affordable housing programs. Familiarity with HUD regulations and public procurement requirements. Experience with construction document management. Experience coordinating insurance renewals and lender documentation. Experience with document imaging and electronic records management. Experience preparing RFPs and RFQs. Physical Requirements Ability to sit for extended periods while performing computer work. Ability to occasionally lift up to thirty pounds. Ability to bend, stoop, reach, and file documents. Ability to travel to development sites and attend meetings as required. Working Conditions Work is performed primarily in an office environment with occasional travel to construction sites, development properties, government offices, and meetings with consultants, contractors, and financial institutions.