Accountant / Accounting Assistant

Position Overview

The Accountant / Accounting Assistant supports the Senior Accountant with daily, monthly, quarterly, and year-end activities. This role handles core accounting tasks in QuickBooks Desktop, collaborates across teams, communicates with customers and vendors, and looks for ways to streamline and improve processes.

Essential Duties & Responsibilities

• Track, code, and enter expenses in QuickBooks Desktop.
• Create and send monthly customer invoices; record payments and make deposits.
• Record and reconcile credit and debit card transactions; manage monthly credit card reconciliations.
• Provide backup for bi-weekly payroll processing and record related payroll expenses and liabilities.
• Help maintain accurate employee payroll information.
• Attach and organize source documents for all relevant QuickBooks transactions.
• Maintain clean vendor and customer lists; resolve duplicates and ensure accurate setup.
• Maintain vendor records for tax purposes (e.g., W-9 collection); assist with 1099 preparation.
• Review financial transactions regularly for accuracy and completeness; research and resolve discrepancies.
• Assist the Senior Accountant and Payroll Accountant with year-end close and tax filings.
• Communicate professionally with customers and vendors regarding billing, payments, and account questions.
• Identify and recommend process improvements to increase accuracy and efficiency.
• Collaborate effectively with team members and other departments.

Skills & Qualifications

• Strong attention to detail and accuracy.
• Self-motivated with solid time management; meets deadlines reliably.
• Clear, proactive communicator (written and verbal).

Required Experience & Education

• Corporate/industry accounting experience.
• Experience with QuickBooks Desktop.
• Accounting or related degree/certificate.