Senior Property Manager

Description

What we do: Your responsibilities: The role of the Senior Property Manager is responsible for the day-to-day management of office, industrial, and retail properties through the implementation of policies, procedures, and programs required by the management agreement. Your responsibilities:

• Direct, motivate, and evaluate building staff and service providers to ensure property(s) is improved and kept in a state of good repair.

• Establish budget parameters or expense limits as directed by client (property owner or mater leaseholder).

• Ensure tenant service requests for repairs, maintenance, improvements, and lease administration are answered timely, completely and accurately with appropriate customer service.

• Work with the leasing team to minimize vacancies and prepare vacated units for showing.

• Determine preventative maintenance and daily service specifications, standards and repair parameters.

• Conduct RFP processes, including bid analysis, negotiation and vendor selection.

• Prepare and submit purchase orders to make repairs, provide preventative maintenance or improve the property(s).

• Conduct regular property inspections to ensure that staff and service providers are adhering to performance standards. Make necessary adjustments.

• Identify, prevent, address, and eliminate all environmental, health and safety issues.

• Participate in inspections and property walk-through with government agency, financial and risk management personnel.

• Ensure that regular, periodic fire and life safety inspections are conducted and conform to guidelines set by local and State authority law.

• Ensure that proprietary information is protected and kept confidential.

• Monitor utility usage and make adjustments in usage patterns to minimize costs.

• Review and administer tenant leases.

• Receive, review, code, and approve vendor and supplier invoices.

• Develop capital requirements and budget.

• Review and approve CAM (operating expense) reconciliations and be able to explain to tenants when requested.

• Ensure tenant correspondence and agreement files, including certificates of insurance, are current.

• Maintain ongoing communication with support team, including accounting department and human resources.

• Develop, maintain, and ensure building staff, service providers, and tenants adhere to emergency procedures and fire safety plans.

• Lease administration and rent collections.

• Budget and variance reporting, tenant correspondence, and budget preparation.

• Other duties as assigned to aid in the successful and profitable operation of the organization.

Requirements

• Bachelor’s degree preferred and a valid Real Estate License.

• Industry Designation preferred, ie CPM, RPA

• 3+ years of commercial property management work experience.

• Strong experience in MS Office Suite, especially Excel and Word, and real estate accounting software such as MRI.

• Ability to work in a fast-paced environment, with the ability to multitask and meet deadlines.

• Must be team-oriented, problem solver.

• Strong communication skills, both verbal and written, are essential.

• Strong attention to detail, organization, follow-through, and follow-up skills are a must.

• The ability to review work for quality and completeness will be a key to success.

• Ability to collaborate with internal and external teams.

• Ability to make recommendations and independent decisions to complete assigned job tasks.

• Ability to remember information (e.g., policies and procedures) or locate resources to find information as needed.

• Ability to produce results within an autonomous environment, within company guidelines, and have the flexibility to identify and respond to changes in priorities.

• Ability to develop teams and work effectively in team environments.

• Strong leadership skills, initiative, and creativity with the ability to identify and convey successful techniques and approaches.

• Ability to develop the professional skills of employees.

• Ability to advise, counsel, guide, and influence the opinions and decisions of others (e.g. customers and employees)