Assistant Project Manager

Job Summary

The Assistant Project Manager provides critical administrative and coordination support to the Project Manager and project team. This role ensures that project-related administrative duties are completed accurately, efficiently, and in compliance with both company standards and contractual obligations. Areas of responsibility include safety documentation, quality control support, financial recordkeeping, procurement, correspondence, and reporting. Success in this role contributes directly to the smooth execution and timely delivery of projects. In this role, you will support Project Managers and field teams in overseeing active projects, ensuring materials, documentation, and quality benchmarks are met throughout the project lifecycle.

Key Responsibilities

Project Coordination & Documentation

• Maintain and update the KEP schedule (Excel-based tracker) daily.

• Upload all site survey documents promptly and accurately.

• Coordinate with the BIM Manager to prioritize and track site survey completions.

• Verify and upload all testing results once sites are completed.

• Track project materials to ensure timely delivery and accurate inventory.

• Manage project drawings and coordinate RFIs (Requests for Information).

• Assist with creating and managing punch lists to support project closeout.

Communication & Collaboration

• Participate in all project-related conference calls, ensuring deliverables are tracked and met.

• Communicate with branch contacts to verify installation details, including:

  • Number of WAPs installed

  • Type of backbone infrastructure used

  • Quantity of IBM WAPs removed

• Collaborate with the Quality Control (QC) team to ensure standards are consistently met across all job sites.

• Assist with billing and invoicing documentation.

• Maintain organized project files, records, and supporting documents.

• Submit required forms for purchasing and procurement tracking.

• Support timekeeping, correspondence, and general project reporting.

• Perform additional duties as assigned.

Qualifications

• High School diploma or GED required.
• Minimum of 2 years of experience in construction, project coordination, or a related environment.
• Multifamily construction experience preferred.
• Proficient in Microsoft Office Suite, including Excel, Word, and MS Project.
• Strong organizational, communication, multitasking, and problem-solving skills.
• Ability to read and interpret project documents, spreadsheets, billing forms, and timesheets.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willingness to travel within branch or regional territory as needed.
• Valid driver’s license required and must meet Company driving standards.
• Successful completion of a background screening and drug screening is required.

Physical Requirements & Work Environment

• Combination of office environment and active construction job sites.
• Prolonged periods of sitting and working on a computer.
• Frequent standing, walking, bending, reaching, and climbing stairs on active job sites.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to safely navigate uneven terrain and unfinished structures.
• Exposure to varying weather conditions, construction noise, dust, and other site-related conditions during site visits.
• Visual ability to inspect plans, documents, and job site conditions.
• Fast-paced environment requiring frequent communication and coordination with field personnel, vendors, and project stakeholders.

IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.

Our commitment to our employees is reflected by our actions: 

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and  Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

PLEASE NO AGENCY CALLS. 
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government. 

View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement

View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.

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