Administrative Assistant

Job Summary

This position will support the leadership of the Board of Commissioners. This position is responsible for a wide variety of routine and complex clerical and administrative duties including taking, referring, and handling incoming messages; maintaining manual and computer files; preparing and/or typing reports, records, and correspondence; and working on other projects or performing other duties as assigned. 

Essential Functions

Essential Functions: These are intended only as illustrations of the various types of work performed. The

omission of specific duties does not exclude them from the position.

Maintains supervisor's calendar; schedules meetings and appointments and prepares backup materials for meetings.

Greets the public at the reception counter, referring them to the appropriate persons or departments; answers telephones; and transfers calls to appropriate persons or departments.

Orders supplies for general office use.

Responds to inquiries, prepares letters, prepares basic spreadsheets, reports, and other materials as needed; create labels, memos, departmental phone lists, purchase orders, requisitions, and requests for vouchers.

Assists with the preparation of departmental duties.

Maintains various files and logs, makes copies, faxes documents, and distributes mail. May assist with department/office payroll procedures.

May serve as secretary to a county board/authority.

Additional Duties:

Employees in this classification may be expected to perform any related duties as required by proper authority.

Knowledge, Skills, and Abilities

Knowledge of typical departmental policies and procedures.

Knowledge of basic office skills, practices, and procedures including filing and general clerical functions, and knowledge of business and basic accounting principles including the ability to prepare purchase orders and invoices.

Knowledge of Georgia record maintenance and retention laws. Skill in the operation of current, standard office equipment.

Skill in organizing and maintaining filing systems.

Ability to establish and maintain effective working relationships with department personnel, county, and elected officials, coworkers, and the general public.

Ability to schedule, organize, and execute assigned tasks and understand and follow oral and written instructions.

Ability to communicate, meet, and deal with the public and employees in a pleasant, courteous manner and ability to handle multiple interruptions and adjustments to priorities throughout the

day.

Ability to accurately record and transfer data from one source to another, and maintain strict confidentiality.

Ability to make independent decisions.

Ability to communicate effectively both verbally and in writing.

Ability to establish and maintain effective working relationships with County officials, co-workers, public safety officials, judges, and the general public.

Ability to use tact and diplomacy in dealing with the general public in person or during the performance of daily work activities.

Working Conditions

Work is typically performed in an office.

                                                                                             Minimum Qualifications

1)    High school diploma or equivalent.

2)    Two (2) years of experience in a general office environment.

3)    OR have a combination of education, training, and work experience that is equivalent to #1 and #2 above that provides the requisite knowledge, skills, and abilities for this job.