AP and AR Accountant

SUMMARY

Responsible for accounts payable and accounts receivable activities. Provide data and/or complete reports required by the company. 

RESPONSIBILITIES AND DUTIES:

• Process Accounts Payable for various management and real estate managed entities

• Review invoices for accuracy, required approval and proper coding to the appropriate general ledger account.

• Prepare aging report for the Senior Accountant and Controller for review.

• Assist Senior Accountant and Controller with approval for release of invoices to be paid.

• Review detail reports for general ledger reclassification.

• Process the accounts payable month end closing.

• Prepare weekly check run.

• Post online payments in a timely manner.

• Prepare required company reports as requested: Purchase Analysis Report, weekly and monthly check register, aging reports, benefit insurance reconciliation, 1099’s, and maintain W-9’s

• Maintain a high level of customer satisfaction.

• Resolve any complaints that fall within scope of responsibilities in a prompt and professional manner. Forward issues to Senior Accountant and Controller as appropriate.

• Provide assistance to Administrative Assistant as needed during the A/P filing and scanning processes. 

• Process Accounts Receivable for various management and real estate managed entities

• Review invoices for accuracy, required approval and proper coding to the appropriate general ledger account.
• Review aging report in advance of the Senior Accountant and Controller review.
• Review detail reports for general ledger reclassification.
• Process deposits daily and forward to billing companies in accordance with established processes and procedures.

• Assist with preparation of required reports as requested.

• Complete forms as requested by management.
• Review completed reports with Senior Accountant and Controller and obtain approval prior to submission to requesting Company.

• Track payments on accounts and research outstanding balances

• Create and manage invoices/billing for entities managed through company.
• Reconcile payments against claims and make any appropriate adjustments to accounts.
• Research and analyze account balances over 45-60 days.
• Work closely with billing companies to request reports, discrepancies, and adjustments as necessary.

• Maintain a high level of customer satisfaction

• Resolve any complaints that fall within scope of responsibilities in a prompt and professional manner. Forward issues to Senior Accountant and Controller as appropriate.
• Maintain positive relationship with vendors and customers. 
• Maintain excellent communication with internal department managers, directors and employees.

• Perform other duties as assigned

SKILLS & ABILITIES REQUIREMENTS:

• Must have at least one-year accounting experience. Associate Degree preferred. 
• Excellent computer skills, including the use of Excel, Access and Word. QuickBooks knowledge preferred.
• Good written and oral communication skills.
• Good mathematical skills.
• Excellent problem-solving skills.
• Ability to establish goals and monitor progress against goals.
• Ability to handle multiple projects simultaneously with minimal supervision.