HR Receptionist

Position Summary:

The Receptionist / Administrative Assistant is responsible for providing front office support by greeting visitors, managing incoming communications, maintaining office records, and assisting with administrative and HR-related tasks. The ideal candidate is organized, professional, customer-focused, and proficient in Microsoft Office.

Key Responsibilities:

• Manage conference room scheduling and coordinate meeting room reservations
• Welcome, authorize, and direct visitors to the appropriate department
• Answer and route incoming phone calls to the correct personnel
• Respond to emails and assist with general office correspondence
• Address customer inquiries and concerns in a professional and timely manner
• Maintain office supply inventory and order supplies as needed
• Prepare and maintain daily and weekly attendance reports
• File, organize, and maintain employee and HR records
• Perform data entry and maintain accurate office documentation
• Provide general administrative support to management and other departments
• Maintain a clean, organized, and professional front office environment

Job Requirements:

• Previous experience as a Receptionist, Administrative Assistant, or Front Office Coordinator preferred
• Proficient in Microsoft Office, including Excel, Word, Outlook, and basic computer applications
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills
• Highly organized with strong attention to detail
• Ability to multitask and prioritize responsibilities in a fast-paced office environment
• Professional appearance and positive attitude
• Experience maintaining confidential HR records is a plus
• Reliable attendance and punctuality