Accounting & Operations Specialist

Position Summary

Wolfsburg West is seeking a detail-oriented Accounting & Operations Specialist to oversee the company's day-to-day accounting functions while supporting key operational processes. This role is responsible for maintaining accurate financial records, managing payroll and insurance administration, overseeing AP/AR, supporting month-end and year-end close, and coordinating purchasing and freight documentation. The ideal candidate is highly organized, enjoys wearing multiple hats, and thrives in a small business environment where accuracy, initiative, and collaboration are valued.

Key Responsibilities

Accounting & Finance

• Process bi-weekly payroll and maintain payroll records.

• Manage accounts payable, including invoice processing, vendor payments, and reconciliations.

• Oversee accounts receivable, customer invoicing, collections, and payment application.

• Perform daily cash reconciliation and bank deposits.

• Manage banking relationships and complete bank reconciliations.

• Prepare operational journal entries and maintain the general ledger.

• Assist with month-end and year-end close, including reconciliations and supporting schedules.

• Support Fractional Controller with tax preparation and annual financial reporting.

• Maintain accurate financial records and documentation.

Tax & Compliance

• Prepare and file multi-state sales tax returns using Avalara.

• Coordinate business licenses and ensure ongoing compliance.

• Assist with tax documentation and support external accountants during tax season.

Human Resources & Benefits Administration

• Administer employee health insurance benefits and enrollments.

• Manage business insurance policies, renewals, certificates of insurance, and claims coordination.

• Support onboarding paperwork and payroll-related employee changes.

Purchasing & Operations

• Create and manage purchase orders.

• Coordinate inbound international freight and shipping documentation.

• Prepare Shipper's Letters of Instruction (SLIs) and customs documentation.

• Work with freight forwarders, customs brokers, and vendors to ensure timely deliveries.

• Maintain purchasing records and vendor files.

• Identify opportunities to improve accounting and operational processes.

Qualifications

• 5+ years of accounting or bookkeeping experience, preferably in a manufacturing, distribution, or e-commerce environment.

• Strong understanding of GAAP and accounting principles.

• Experience processing payroll and administering employee benefits.

• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger accounting.

• Experience supporting month-end and year-end close.

• Knowledge of sales tax compliance; Avalara experience preferred.

• Experience coordinating international freight or import documentation is a plus.

• Excellent organizational skills and attention to detail.

• Strong Excel skills and proficiency with accounting software.

• Ability to manage multiple priorities independently while maintaining accuracy.

Preferred Experience

• Manufacturing or wholesale distribution experience.

• Experience working with inventory-based businesses.

• Familiarity with customs documentation and international shipping.

• Experience working closely with business owners and leadership teams.

Salary

$70-85K