Administrative Assistant - Tribunal

Job DetailsLevel: ExperiencedJob Location: Corpus Christi, TX 78401Salary Range: $39,000.00 - $45,000.00 SalaryThe Diocese of Corpus Christi is seeking to hire a qualified Administrative Assistant to support the operations of the Tribunal Office. This position will be responsible for filing high level documentation and maintaining cases for the Tribunal Office. A high volume of data entry and research using a designated database is also assigned to the position.   Ministerial Character: The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him.  In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community.  In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people.  He shares with them the apostolic mission and entrusts various responsibilities to them.   Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities.  Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church. This is a full-time position eligible for medical insurance and other benefits offered by the Diocese of Corpus Christi.   Areas of Responsibility: The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job. As an integral part of the ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of corpus Christi in both professional and personal life Acts as a witness to Gospel values by modeling the teachings of the Catholic church Continuously grows in the ministry by participating in religious ceremonies, training sessions, and reflection activities as directed Receives and directs incoming phone calls, emails, mail, and faxes as appropriate Greets and assists in-person visitors and clients as needed Processes a high volume of documents related to marriage procedures, dispensations, annulments, and religious contracts Conducts weekly reviews and updates of all cases checking for missing information, signatures, and dates Prepares for signature Tribunal correspondence as needed Tracks correspondence and data pertaining to Tribunal clients in online database Maintains accurate records for Tribunal Office and safeguards confidential documents ensuring they are filed appropriately Processes payments for Tribunal Office services Maintains supplies and equipment inventory for Tribunal Office operations Performs other duties as assigned   Organization Improvement and Morale: Demonstrates a professional attitude as a member of diocesan staff Maintains confidentiality in matters of assigned department and the diocese Serves as a representative of the diocese displaying courtesy, tact, positivity, and discretion in all interactions with colleagues and community served Carries out commitments made to diocesan colleagues and community served Employs professional ethics in relationships with diocesan colleagues and community served Positively contributes to the overall mission and values of the department to promote a positive organizational culture   Mental/Physical Demands: Prolonged use of computer Repetitive hand motions Lifting of 10 pounds or more QualificationsMinimum Qualifications: High School Diploma or GED required A minimum of 5 years of progressively responsible experience in an office setting Proficiency with computer applications including databases to enter and track data Demonstrated knowledge of and experience with diocesan policies and procedures Valid Texas driver’s license   Special Knowledge and Skills: Strong oral and written communication skills and interpersonal skills Strong attention to detail Ability to transcribe Ability to handle multiple projects and prioritize tasks Strong critical thinking and problem-solving skills Ability to work independently and to establish and maintain effective working relationships with colleagues and Tribunal Office clients Ability to maintain confidentiality and use discretion Proficiency with computer hardware and office software Ability to maintain composure under duress   Additional Requirements: Must successfully complete criminal history background check, motor vehicle record review, and drug screening Certification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is required Position must follow all diocesan policies and procedures   ***In order to be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at https://diocesecc.org/human-resources. ***