Academic Advising Specialist

Department:

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Supplemental Questions (please upload responses as a separate document):

• First-year students often face a significant transition as they adjust to university expectations, explore academic and career goals, and build a sense of belonging. Describe your experience supporting first-year students or other students in transition. How would you help first-year engineering students navigate academic challenges, connect with campus resources, and successfully transition into the College of Engineering?

• Academic advisors in the College of Engineering typically manage caseloads of 250–300 students. Please describe how you organize your workload, prioritize student needs, and manage competing responsibilities. How would you ensure that both on-campus and online students receive timely, consistent, and effective support throughout the academic year?

Starting salary will be commensurate with skills, education, and experience.

For additional information please contact:

Brett Jeter

Brett.jeter@oregonstate.edu

Job Summary:

The College of Engineering is seeking an Academic Advising Specialist. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Academic Advising Specialist will provide undergraduate students with advising toward retention and degree/qualification completion. These advising efforts may include orientation/supporting student transitions, academic success strategies, goal identification, course and experiential learning planning, and career considerations for Oregon State University’s diverse population of students.

The advisor monitors student progress and engages the student in conversation around strategies and resources to enhance their academic experience and works to resolve experienced difficulties. The advisor works as part of a team to achieve established goals in collaboration with representatives of campus services and community partners as appropriate, and they communicate with other University units regarding undergraduate academic requirements. The advisor may participate in various University, College, and unit-sponsored orientations and events, may also participate in prospective student visits and recruiting events, and engages in professional development activities for advisors. The advisor works with student information systems and various data files and sources and prepares a wide variety of reports using multiple tools. The advisor keeps abreast of University and unit policies, procedures, rules, and regulations to assist students in meeting academic requirements. In addition to direct academic advising, advisors may support other areas such as assessment, career exploration, early warning/proactive interventions, international student advising, connection to university resources, and working with students in academic difficulty. All advisor positions support the primary mission of the University, the academic units, and academic services.

Key Responsibilities:

• Direct work with students/preparation/file review/notes/record keeping. Guides student decision-making in coursework for general education, major/minor specific, elective, and qualification coursework.

• Advisor may be assigned specific responsibilities to support and contribute to student services in a targeted/specialty area. (i.e.- admissions/visit events; departmental service, college/institution committees & liaison work assessment of advising, early alert, living learning communities, orientations, new student advising, transitions, internships, international students, etc.).

Qualifications:

Required Qualifications:

• Bachelor’s degree from an accredited institution.

• Demonstrated experience in a higher education student services setting, or related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non- profits, etc.).

• Demonstrated commitment to educational equity in a multicultural setting and a commitment to advancing the participation of diverse groups and supporting diverse perspectives.

• Outstanding demonstrated oral and written communication skills.

• Demonstrated experience in establishing rapport and using other social skills (in large group, small group, and/or interpersonal settings).

• Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications:

• Experience working in a high-volume environment that changes direction frequently.
• Experience establish relationships across students, staff, and stakeholders.
• Two or more years of full-time professional employment experience in a higher education student services setting, or two or more years of demonstrated full-time related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non-profits, etc.). 
• Professional experience assisting diverse populations and/or diverse learners, such as non-traditional, online, international students, and/or groups historically underrepresented in higher education. 
• Ability to communicate effectively in front of large groups and to provide presentations, workshops, and outreach programs. 
• Knowledge and application of retention practices, student development theory, and/or proactive advising strategies. 
• Experience with student information and/or customer relationship management systems (e.g. Degreeworks, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.).

Working Conditions/Schedule:

Salary Range:

Anticipated Start Date:

Anticipated End Date:

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.