ASOSU Archivist

Department:

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

• A Resume
• A Cover Letter
• A supplemental document answering the following questions:
  • Describe one or more parts of the keeping and management of records which you find important, and explain how you would address these tasks or have done so previously 
  • Describe one or more areas of advocacy of interest to you and explain what you have done or would like to do to advance them. 
  • What do the values of diversity and inclusion mean to you, and what impact would these values have in your work? 
  • (Yes/No) Will you be available September 14-18, 2026 for training?
    

For additional information please contact: Keri Simonet at simonetk@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Job Description:

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) ASOSU Archivist for the ASOSU at Oregon State University (OSU).

The ASOSU Archivist serves as an Independent Office of the Executive Branch to record minutes and facilitate proceedings of the Student Senate, Student Fee Committee (SFC), Judicial Council (JC), and other bodies and offices of the Associated Students of Oregon State University (ASOSU).

Position Duties

• Maintain files and archive documents when necessary for ASOSU business that may include, but is not necessarily limited to, the following:

  • Legislation (resolutions or bills) formally introduced by members of the ASOSU Senate, and any other materials pertinent to the institutional memory of the Senate in the judgment of its primary presiding officer or a majority of its membership.

  • Unsealed writs before the ASOSU Judicial Council, the decisions thereupon rendered, and any other materials pertinent to the institutional memory of the Judicial Council in the judgment of its chair or a majority of its membership.

  • Upon request, records of the additional proceedings of any branch of the ASOSU, subject to the available time and best discretion of the Archivist.

  • An up to date record on the current membership of the Senate, the Judicial Council, the SFC, and the Executive Branch, as well as any committees members of ASOSU Student Government are currently serving on;

• The Archivist shall serve as the primary point of contact between ASOSU and Oregon State University’s Office of the General Counsel with regard to record retention and preservation requirements;

• Work with body leaders and any necessary stakeholders (Special Collections and Archives Research Center, Barometer, and others) in the collection and digitization of past ASOSU records in a publicly accessible place, including but not necessarily limited to, the following:

  • Legislation (resolutions or bills) passed and signed by the ASOSU President in previous years.

  • The composition of previous years membership of the ASOSU Senate, SFC, Judicial Council, and Executive Branch, when possible.

  • Unsealed writs from previous years’ Judicial Councils.

  • Other materials, as requested by the ASOSU President or respective body leaders, subject to the best discretion and available time of the Archivist;

  • Other activities reasonably related to the records and archival duties of the position;

• Ensure that the ASOSU Statutes are updated regularly to reflect any recently passed legislation, in consultation with the Senate Student Government Committee if necessary.

• Additional Position Duties can be found in the specific position description located here.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:  

• Communication, Teamwork, Leadership, Equity & Inclusion

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
 

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

• Must meet the applicable minimal enrollment standard

  • High School student: Regularly enrolled in a high school or participating in a home-schooling program

  • Undergraduate and post-baccalaureate student: 6 credit hours per term

  • Undergraduate international student: 12 credit hours per term*

  • Graduate student officially admitted to Graduate School: 5 credit hours per term

  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required

• Must be a Corvallis campus-based student.

• Maintenance of good academic and conduct standing and a cumulative and prior term 2.0 GPA.

• Commitment to promoting and advancing diversity and creating an atmosphere of inclusion for all students and community members.

• Communication skills in areas including but not limited to interpersonal, public speaking, digital, verbal, and written communications.

• Organizational skills, including managing time and working accurately with interruptions to meet a deadline; delegating tasks, when applicable.

• Working well under pressure, exercising flexibility, initiative, good judgment, and discretion.

Preferred

• Willingness to be adaptable, to accept changes and try new things.

• Ability to work independently as well as in a team.

• Experience or knowledge working with ASOSU, or other organizations focusing on student advocacy, campus involvement, diversity and inclusion, or other related areas.

• Strong organizational skills and ability to delegate tasks.

• Experience or knowledge in leading and directing individuals.

• Experience or knowledge with project management and coordinating teams.

Working Conditions/Schedule:

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