Accounts Payable/Receivable Specialist

Position Summary

Coushatta Forest Products is seeking a detailed -oriented Accounts Payable (AP) clerk. The AP clerk is responsible for managing the organization's outgoing payments to vendors, suppliers, and employees. Their primary objective is to ensure that all financial obligations are processed accurately, efficiently, and in compliance with company policies and regulatory standards.

Essential Duties and Responsibilities

• Perform complex matching between purchase orders, receiving documents (such as mill scale tickets or tally sheets), and vendor invoices to ensure the mill only pays for materials and services received
• Monitoring actual expenditures against authorized capital budgets, identifying variances, and providing forecasts
• Schedule and execute weekly check runs or electronic transfers (ACH/Wire) while maximizing early payment discounts
• Reconcile monthly vendor statements and internal reports to identify and resolve discrepancies or overcharges
• Assign expenses to specific mill departments or cost centers (e.g., kiln drying, planer mill, logging operations) to support accurate budgeting and financial reporting
• Maintain updated W-9 records and assist in the preparation of annual 1099 tax forms
• Maintain organized digital and physical filing systems, scan documents, and assist with month-end closing procedures
• Inputting new vendors and making changes as necessary 
• Create weekly AP reports showing invoices to be paid
• Verbally verifying new vendors banking information or banking changes 
• Prepare and create requested finical information for the Plant Manager
• Process invoices through the Continia system
• Receiving, sorting, and processing mail, including special deliveries and registered/certified packages through USPS, UPS, or FEDEX
• Performs other duties as assigned

Education/ Experience/ Certifications/ Licenses 

• Bachelor’s degree in accounting, business administration, or finance required
• 3-5 years of experience

Knowledge, Skills, and Abilities 

• Strong interpersonal and communications skills (verbal and written)
• Ability to calculate discounts, sales tax, and perform complex reconciliations accurately
• Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications
• Computer Skills: To perform the job successfully, an individual should have knowledge of Spreadsheet software; Word Processing software; and PowerPoint

Work setting

• Onsite In-person role (Required)

Benefits

• Medical and Prescription Insurance 
• Dental Insurance
• Vision Insurance 
• Short Term Disability 
• Long Term Disability 
• Health insurance
• Supplemental Life insurance
• Critical Illness Insurance
• Life and Accidental Insurance
• Employee Assistance Program(EAP)
• 401K W/Company Match
• Paid time off(PTO)

Work Environment Manufacturing Plant Physical Demands

• The physical demands and work environment are representative of a typical sawmill environment. The employee is frequently exposed to moving mechanical parts. Noise levels are moderate to high depending on the area of the mill. While performing the duties of this job, the employee is often required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. Requires close vision, distance vision, and depth perception. Lifting and physical activity is required for this position, must be able to move boards and wood pieces. The employee must occasionally lift or move up to 30 pounds.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without 

reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be 

made to help enable qualified individuals with disabilities to perform the essential functions.