Sr Administrative Assistant

We are hiring for a Sr. Administrative Assistant to support the Co-Heads, Global Strategic Marketing & Research, and Head of Marketing Analytics & Insights with daily administrative and project support.

Responsibilities

• Scheduling and preparing for meetings and handling calendars for three executives (including general calendaring as needed for two teams)

• Processing purchase orders, managing business expenses, and personal expense reports

  • Create and maintain an organizational system to keep track of POs and their status in case of errors or revisions

  • Maintain correspondence with vendor billing teams

• Managing document flow, including creating and maintaining files (electronic and hard copy)

• Other general administrative duties (processing mail, copying, supplies ordering, etc.)

• Handling phone calls

• Updating databases and lists

• Managing executive travel

• Miscellaneous duties as required

• Interface and work with internal and external stakeholders to facilitate meetings, events, etc.

• Onboarding new hires for both teams

• Some work outside regular hours (9am-6pm) may be required (and regularly on Mondays)

Qualifications

• BA required and 1-2 years’ experience as an administrative assistant

• Strong computer skills (Microsoft Suite)

• Good math/finance and general business competency

• Exceptional organizational and interpersonal skills

• Must be detail-oriented

• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner

• Must be able to meet deadlines

• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision

• Common sense, dependability, discretion and attention to detail are required

• Must be a self-starter with a team-player attitude. Excellent communication skills – written and oral, able to deal with and adapt to different personalities and work styles. (must have a professional and courteous demeanor)

• Interest in movies, entertainment, pop culture, and market research & analytics highly desired

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Please be aware these tools may be enabled as a default and can be difficult to disable once the interview has started, so we recommend you check your device and disable these tools prior to the start of your interview. If recording or the use of the tools occurs during the interview and cannot be promptly turned off or disabled, the interviewer may end the interview.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.