MRC Admin Assistant 2026

Administrative Assistant — MRC (Maintenance / Service Support)

Mechanic Refrigeration Company (MRC) is seeking an Administrative Assistant to support our maintenance and service operations. This role is a key link between the office, field technicians, and customers—helping keep billing, scheduling, and job documentation accurate and on track. The ideal candidate is organized, detail-oriented, communicates well, and is comfortable working in a fast-paced, blue-collar service environment.

Key Responsibilities

• Manage and process maintenance billing, ensuring accurate invoicing and timely documentation
  
• Communicate with field technicians and customers to coordinate maintenance schedules, updates, and job completion
  
• Use QuickBooks to create purchase orders (POs), generate job numbers, and track related job documentation
  
• Answer and direct incoming phone calls, assist customers, and route inquiries to the correct team member
  
• Maintain organized records for preventive maintenance (PM), invoices, and purchase orders
  
• Support ongoing communication between the office, technicians, and customers to ensure smooth service operations
  

Requirements

• Qualifications
  

  • Strong organization, time management, and attention to detail
    
  • Professional, clear communication skills (phone, email, and internal coordination)
    
  • Comfortable multitasking and working with deadlines
    
  • Proficiency with basic office software
    
  • Previous admin/support experience in service, construction, HVAC-R, or a similar trade environment is a plus
    

  
  

Benefits

Benefits:

• 401(k)
  
• Health insurance
  
• Dental insurance
  
• Vision insurance
  
• Life insurance
  
• Paid time off
  

Apply / View all openings:www.mechanicrefrigeration.com/job-openings