The restaurant Construction Project Coordinator for Vibe Restaurants is responsible for supporting assigned construction projects, including new restaurant openings, remodels, and special projects. This person will report to the Director of Construction and help to ensure the efficient and effective functioning of the development team.

Essential Job Functions:

The essential functions of a Construction Project Coordinator are to support and manage the administrative and logistical aspects of construction projects. They act as a central hub of communication and documentation, ensuring projects stay on track, on budget, and in compliance.

Key Essential Functions:

Project and Budget Management: A project coordinator assists in creating project budgets and cost forecasts. They are also responsible for monitoring and tracking the progress of all assigned projects, which can include new constructions, remodels, and special projects.
Documentation and Vendor Oversight: A core function is to manage all project documentation. This involves reviewing and tracking a variety of documents, such as site plans, building designs, equipment shop drawings, and submittals. They also oversee relationships with external partners like general contractors and vendors, handling contracts, bids, and warranties.
Process and Timeline Adherence: They are crucial for maintaining the project's schedule. This includes monitoring the permitting process, ensuring project closeout is completed smoothly, and working to secure tenant allowances in a timely manner. They also help improve and create new processes to enhance the efficiency of project execution.

Responsibilities:

Project Coordination: Assist with creating new project budgets and cost forecasts. The role also involves managing and coordinating new-store, refresh/remodel, and special projects. You will also maintain and update the master project tracker and monitor and track the permitting process.
Document & Vendor Management: Review all site, building, and equipment shop drawings and submittals. You will track, review, and respond to landlords, general contractors, and vendors and oversee general contractors, including bidding, contract, and warranty administration. You will also ensure project closeout and the timely collection of tenant allowances.
Administration: The role includes setting up, organizing, and maintaining the development team's central files.

Qualifications/Requirements:

Experience & Education: A bachelor's degree in a related field such as Construction, Architecture, or Engineering is required, but relevant experience can be considered in lieu of a degree. A minimum of 3-5 years of experience in restaurant construction is also required.
Job Specifications: You must have extensive knowledge of restaurant equipment and a helpful knowledge of facilities and maintenance. Advanced knowledge of Microsoft Office products and web-based tracking software is also required.

Physical Demands:

Primarily office-based with extensive travel to restaurant locations.
Ability to work in a fast-paced environment with multiple priorities.
Occasionally required to lift and carry materials for meetings or events.

Work Environment:

This role involves up to 50% travel to project sites for meetings, surveys, inspections, and punch list preparation.

Disclaimer:

The job description is designed to outline the essential functions, responsibilities, and qualifications of the role. It is not an exhaustive list of duties and may evolve based on business needs.

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