Receptionist/Office Coordinator

About this Role:

We are seeking a professional and highly organized Receptionist / Office Coordinator to join our architecture and design firm in Dallas. This role is an important part of creating a welcoming first impression for GFF, serving as the primary point of contact for visitors, clients, vendors, and employees. The position is based in our Victory Park office five days per week, with occasional after‑hours availability to support firm events or special functions. This role supports a positive client experience while helping ensure smooth day‑to‑day office operations. The ideal candidate enjoys working in a collaborative environment, takes pride in being helpful and dependable, and finds energy in supporting multiple teams.

What You'll Do:

• Welcome clients and guests, manage calls, and oversee the front desk experience in our Victory Park office, Monday through Friday 8:30 AM to 5:30 PM.
• Coordinate office logistics including mail, deliveries, supplies, and vendor interaction.
• Order business cards and coordinate other small operational requests as needed.
• Provide general operational support to internal teams with scheduling, coordination, and documentation.
• Assist with new hire onboarding coordination and workspace setup.
• Support internal meetings, events, and firmwide initiatives — including assisting with event planning and occasional after-hours support.
• Maintain an organized, professional, and inviting office environment.
• Collaborate with HR, Accounting, Marketing, and Office Management.

What You Bring:

• Previous experience as a front-line Receptionist, Office Coordinator, or customer-facing administrative support role.
• Exceptional communication, customer service, and multitasking skills.
• Highly organized with strong attention to detail.
• Proficiency in Microsoft 365, including: Word, Outlook, PowerPoint, Acrobat (PDF editing/management)
• Basic Photoshop skills a plus (for supporting marketing or internal materials).
• WordPress experience a plus (for supporting website updates and internal content).
• Unanet skills a plus.
• Ability to work fully on-site and support occasional after-hours responsibilities.
• Experience in architecture, design, or professional services environments is helpful but not required.