Front Desk Office Assistant

Summary: Responsible for completing a wide range of administrative and office support activities for the department and the directors to facilitate the efficient operation of the organization by performing the following duties.

Duties and Responsibilities:

Front Desk: 

• Answers, screens, and transfers inbound phone calls
• Receives and directs visitors and clients
• Responsible for general clerical duties which includes photocopying, faxing, uploading, and mailing
• Maintains the electronic and hard copy filing system
• Retrieves documents from filing system
• Oversees requests for information and data
• Resolves administrative problems and inquiries
• Prepares work/school excuse documents
• Prepares and modifies documents which include correspondence, reports, drafts, memos, and emails/Team’s messages
• Schedules and coordinates appointments
• Calls patients to confirm the next day’s appointments or procedures as needed
• Schedules procedure visits and free fibroscan screens
• Utilizes CTMS for scheduling visits and texting patients
• Reviews visit schedules to ensure room and resource availability
• Follows HIPAA guidelines as outlined by company policies and government agencies
• Assists the clinical staff with administrative tasks
• Intake of referrals and communicating with physician offices
• Ensures lobby is organized
• Flexibility to cross-train and learn new skills as appropriate
• Additional duties as assigned. 

Administration:

• Create and maintain reports and/or spreadsheets as requested
• Ensure that all patient data is entered into the clinical trial management system in a timely manner

Duties, responsibilities, and activities may change, or new ones may be assigned at any time.

Education / Experience: 

• High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience. Medical office administration and clinical research experience is preferred.

Certificates and Licenses:

• Valid driver's license and personal auto insurance

Knowledge, Skills, and Other Abilities:

• Fluency in Spanish, preferred
• Excellent written and oral communication skills
• Organizational skills
• Project management skills
• Ability to show initiative
• Ability to maintain a cheerful outlook
• Knowledge of Microsoft Office Suite including Microsoft Outlook
• Ability to pay attention to details
• Ability to multi-task
• Ability to prioritize work
• Ability to maintain confidentiality
• Ability to be a team player
• Problem solving skills
• People skills including possessing a positive, friendly, and professional demeanor
• Ability to be flexible with changing priorities
• Ability to communicate in a diplomatic and professional manner
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to draft routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to travel between clinic locations as needed for training and coverage

Work Environment and Physical demands:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in an office/laboratory and/or a clinical environment.
• Exposure to biological fluids and/or bloodborne pathogens. 
• Personal protective equipment is required such as protective eyewear, garments, and gloves.
• Ability to work in an upright and/or stationary position for 6-10 hours per day.
• Frequent mobility required.
• Occasionally squatting, kneeling, or bending.
• Light to moderate lifting and carrying (or otherwise moves) objects including medical equipment with a maximum lift of 20-50 lbs.

Salary and Benefits:

Dallas Research Institute provides each of our team members with opportunities for personal and professional growth in a team-oriented working environment. We offer competitive pay, excellent benefits, and the chance to grow professionally in the healthcare industry. The salary range for this position will be commensurate with experience.

• 401k
• Health Insurance
• 3 weeks of paid time off
• 13 paid company holidays

Dallas Research Institute is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, disability, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.