Accounts Payable Coordinator

 

Reporting to the Accounts Payable and Revenue Manager and responsible for all accounts payable functions including processing payments. The Accounts Payable Coordinator will work with the Purchasing Department and other key Zoo personnel to ensure that payments meet Zoo guidelines.

 

 

 

• Coordinate the entire accounts payable process from beginning to end.

• Review expenses for accuracy, terms and proper approvals.

• Process high volumes of invoices into the accounting system and A/P Automation.

• Create payment batches to process checks and ACH payments. 

• Ensure all purchase orders are proper, accurate and approved for payment.

• Prepare adjusting journal entries and accrual journal entries on a monthly basis.

• Perform month-end and year end close processes.

• Perform annual IRS 1099 processing.

• Assist in annual financial audit.

• Responsible for the tracking of utility expenses including meter costs and maintaining the Utility Spreadsheet. 

• Responsible for the processing of employee expense reports and credit card reports.

 

 

 

• Minimum 3+ Years Accounts Payable experience preferred.

• Knowledge of Quadient A/P Automation Software preferred.

• Knowledge of Sage Accounting software preferred.

• General accounting knowledge and skills.

• Excellent organizational skills and attention to detail, motivated problem solver.

• Commitment to meeting daily, weekly, and monthly deadlines (overtime work when required).

• Ability to work both independently and within a team environment. 

• Strong numeric and data entry skills 

• Intermediate Microsoft Office experience including Excel, Outlook, Word

• Must have reliable transportation and a valid driver’s license (to operate zoo vehicles)