At Avanci (https://www.avanci.com/), we’re redefining the future of global patent licensing through premier independent platforms. Partnering with leading high-tech companies, we're driving transformative and optimized patent licensing for advanced technologies and products. In the automotive space we've streamlined the licensing of over 200 million connected vehicles to date (https://www.avanci.com/vehicle/) and are continuously expanding into new verticals.

We are seeking a highly organized and detail-oriented Corporate Legal Assistant to support the Legal Department across operational, administrative, and financial functions. This role will serve as a key partner in improving operational efficiency, while also supporting core legal activities such as contract administration, case tracking, and corporate record management.

This position is ideal for someone with a strong foundation in legal support who is interested in the operational side of a legal function.

Essential Functions and Responsibilities

Legal Operations

Serve as a Legal Tracker company administrator responsible for invoicing, external counsel billing management, vendor onboarding, and matter management
Monitor and review outside counsel submissions for compliance with guidelines

Corporate Records Administration

Administer companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents
Support contract lifecycle management, including tracking, organization, and execution processes
Assist in preparing legal documents and internal communications for attorney review

Administrative & Operational Support

Coordinate meetings, calendars, and communications for the legal team
Support Platform Operations with onboarding new customers
Maintain and periodically update legal templates, playbooks, and knowledge resources
Manage legal vendor and subscription management

Knowledge, Skills, and Abilities

Strong proficiency in Microsoft Office
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Ability to handle confidential information with discretion
Experience working with outside counsel billing management
Familiarity with contract lifecycle management tools or document management systems, such as Epona
Exposure to patents, licensing, or corporate legal environments is a plus

Education/Certification

Associates degree required

Required Experience

5–8+ years of experience in a legal support or legal operations role
Experience with legal billing systems strongly preferred

Competencies

Legal Operations & Process Improvement
Attention to Detail
Communication & Stakeholder Management
Organization & Execution

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