Executive Administrative Assistant/Office Manager

At Mill Creek Residential we are committed to building a diverse, equitable and inclusive workplace where our associates can grow and bring their whole selves to work. This starts with our recruiting and hiring process. We want you to know that we encourage you to apply if this job excites you, even if you don’t meet 100% of the requirements. You may just be the right candidate for this role, or another role and make your mark at Mill Creek.

Position Summary

The Executive Administrative Assistant/Office Manager’s primary responsibilities includes working directly with MCRT Executives by completing high-level confidential special projects, screening and responding to telephone calls, coordinating travel arrangements, setting appointments and arranging meetings, as well as, preparing, organizing and distributing materials. This position is also responsible for approving and processing invoices, maintaining financial and confidential records and other various services.

Essential Functions/Responsibilities

• Responsible for organizing and expediting workflow for the Executive’s office.
• Handles special projects (some are confidential) assigned by Executives and ensures they are completed timely and accurately.  These may include due diligence studies; acquisitions; site selections, banker/investor negotiations, etc.)
• Confidentially maintains Executives’ calendar, appointments, travel arrangements and files.
• Plans meetings, conferences, and other various functions and activities.
• Prepares materials for meetings and ensures they are accurate and organized.
• May interview, hire, train, and supervise other administrative support staff.
• Handles communication between other offices and National Offices.
• Researches internal and external vendor services; resolves issues; reviews and selects high service vendors.
• Prepares and sends correspondence, memos and emails for Executives.
• Approves and processes invoices and expense reports and maintains organized records.
• Manages petty cash.
• May work with budget forecasting and variances reported monthly.
• Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.
• Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.
• Tracks ongoing requirements for Executives’ professional association memberships and licenses/designations Communicates with national office’s property management on building requirements and maintenance needs
• Assists Executives with basic tech support and coordinates with IT to process more complex technology needs
• Responsible for purchasing office supplies and maintaining multi-use office areas
• Welcoming guests at the office’s front desk
• Receiving, sorting and distributing daily mail and deliveries
• Maintaining office security by following safety procedures and controlling office access
• All other duties as assigned.

Education and/or Experience

• Bachelor’s degree in Business, Management or related real estate field is preferred for this position.
• Minimum five years office administration and management experience supporting Senior Management is required for this position.

Skills/Specialized Knowledge

• Ability to read, write, understand, and communicate in English.
• Ability to use a personal computer and have a working knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to use general office equipment, such as telephone, fax machine, printer, copier, and scanner.
• Excellent customer service and interpersonal skills; ability to relate to others.
• Professional verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to perform basic mathematical and accounting functions.
• Ability to multi-task.
• Ability to take initiative.
• Ability to make quick and effective decisions.
• Ability to analyze and resolve problems.
• Ability to set and meet goals.
• Ability to manage a team.
• Ability to interview applicants.
• Ability to train.
• Ability to consistently meet deadlines.
• Ability to maintain flexibility and creativity in a variety of situations.
• Ability to maintain confidentiality.
• Ability to drive an automobile.

About the Benefits of joining the Mill Creek Team

• Competitive compensation
• Comprehensive medical, dental and vision
• Employer sponsored short and long term disability, Life and ADD insurance
• 401k with employer matching
• Paid time off benefits: Vacation, Sick, Holidays

Mill Creek is an Equal Opportunity Employer

Are you ready to contribute to the success of Mill Creek Residential?  If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together!