Executive Assistant / Legal Assistant

About the job

Firm Overview

Klemchuk PLLC is a Dallas-based intellectual property and business litigation law firm that helps companies protect their innovations, brands, and market position. The firm represents clients ranging from high-growth startups to multinational corporations, with a strong focus on intellectual property litigation and anti-counterfeiting enforcement campaigns.

We are known for pairing sophisticated legal strategy with a modern, operationally disciplined approach. The firm operates with structured project teams and emphasizes accountability, responsiveness, and exceptional client service. Their work often involves high-visibility enforcement matters, complex litigation, and coordinated brand protection initiatives.

The culture is collaborative, entrepreneurial, and high-trust. Team members are given meaningful ownership, direct exposure to leadership, and the opportunity to grow alongside a firm that values initiative, service excellence, and continuous improvement.

Employee Value Proposition

• High Impact Role: Direct influence on major enforcement campaigns and complex litigation.
• Leadership Exposure: Executive Assistant to the CEO with long-term potential to help grow other areas of his practice.
• Growth Through Responsibility: The firm rewards capability with autonomy and increased scope.
• Strong Culture: Collaborative, team-oriented, and not micromanaged.
• Client Sophistication: Exposure to global brands and complex, high-stakes matters.
• Competitive Benefits: Strong compensation structure with retirement contribution and bonus upside.

Position Overview

This is a dual Executive Assistant to the CEO and Litigation Assistant role serving as the operational hub of the legal team. The role is involves:

Case Management & Filings

• Organizing and managing all state and federal filings
• Project managing litigation and enforcement matters
• Ensuring deadlines, pleadings, and campaigns move forward seamlessly

Executive Assistant to Darin

• Full ownership of calendar management
• Scheduling, prioritization, and workflow coordination
• Acting as a gatekeeper and strategic support partner

Intake Support & Matter Management

• Backup support for client intake
• Opening and tracking new matters
• Supporting transition of intake admin toward a more sales-focused role

This is a fully in-office position (Monday–Friday, flexible within reason on hours)

Ideal Candidate Profile

Required Experience & Competencies

• 5+ years of litigation experience (paralegal, legal assistant, firm administrator, or case manager)
• Texas State and Federal litigation experience
• Background in intellectual property or commercial litigation
• Highly organized and detail-oriented
• Able to juggle multiple competing deadlines with urgency
• Team-first mindset with strong ownership mentality
• Comfortable operating in a fast-moving, high-accountability environment

Preferred

• Certified Paralegal
• Experience with Clio (very strong plus)

Year 1 Performance Objectives

1. Own Litigation Operations

Within the first 90 days, take full ownership of:

• All case filings (state & federal)
• Calendar tracking and deadline management
• Matter organization and document control

Success looks like:

• Zero missed deadlines
• Clean, well-organized case files
• Attorneys confident that matters are moving without constant oversight

2. Successfully Project Manage a Major Enforcement Campaign

Take lead operational responsibility for a high-visibility anti-counterfeiting campaign involving a well-known brand.

Success looks like:

• Coordinated filings and tracking across jurisdictions
• Clear communication across internal team members
• Campaign running smoothly without escalation

3. Elevate Executive Support to a Strategic Level

Fully assume control of Darin’s calendar, scheduling, and workflow prioritization.

Success looks like:

• Optimized schedule aligned with firm priorities
• Reduced friction and interruptions
• Darin able to operate at a higher strategic level

4. Strengthen Intake & Matter Onboarding Systems

Provide reliable backup for intake while helping transition current intake support toward revenue-generating activities.

Success looks like:

• Seamless new matter openings
• Clean data entry and case setup
• No operational bottlenecks as responsibilities shift

• Full-time, in-office (Dallas, TX 75206)
• Monday–Friday, 8:30 a.m. – 5:30 p.m.

Compensation & Benefits​​​​​

• Up to $90,000 annual salary (based on experience) plus benefits package

• 401k, Medical, Dental, Vision

• Free parking and professional work environment