About the Role:

The Legal Assistant provides flexible, cross-practice support to attorneys and legal teams across multiple practice areas as staffing needs arise. This role fills in for absent legal assistants, absorbs overflow work during periods of high volume, and supports special projects firm-wide. The ideal candidate is adaptable, quick to learn new subject matter and workflows, and able to move seamlessly between different practice groups, attorneys, and systems while maintaining consistent quality and confidentiality.

Minimum Qualifications:

High school diploma or equivalent; associate’s degree, paralegal certificate, or equivalent experience preferred.
Two or more years of legal support experience, ideally spanning more than one practice area.
Ability to adapt quickly to different attorneys, workflows, and subject matter with minimal supervision.
Proficiency with electronic court filing and legal document management systems.
Strong proficiency with Microsoft Office (Word, Outlook, Excel).
Excellent organizational skills and attention to detail, with the ability to manage shifting priorities and competing deadlines.
Strong written and verbal communication skills.

Preferred Qualifications:

Exposure to multiple practice areas (litigation, transactional, real estate, estate planning, family law, bankruptcy, employment, etc.).
Familiarity with a range of practice-specific software and time-and-billing systems.
Knowledge of different bankruptcy courts.
Familiarity putting together TOC/TOA’s.

Responsibilities:

Cross-Practice Coverage

Provide temporary and on-demand support across practice areas (e.g., litigation, real estate, estate planning, family law, bankruptcy, and employment), adjusting to the conventions of each group.
Step in to cover for legal assistants who are absent, on leave, or overloaded, maintaining continuity of service with minimal ramp-up time.
Quickly learn practice-specific procedures, terminology, filing requirements, and attorney preferences.

Document Preparation and Management

Draft, format, proofread, and revise correspondence, pleadings, agreements, and other legal documents for attorney review.
Prepare, assemble, and file documents with courts and agencies, including electronic filings (CM/ECF and state e-filing systems) where applicable.
Organize and maintain physical and electronic case and matter files.

Calendar and Deadline Management

Track and calendar deadlines, hearings, closings, filing dates, and appointments across multiple matters and practice areas.
Coordinate meetings, depositions, signings, and attorney schedules.
Provide timely reminders of upcoming deadlines and deliverables.

Client and Third-Party Communication

Serve as a professional point of contact for clients, courts, opposing counsel, and third parties across matters.
Gather documentation and information needed to advance matters, respecting the requirements of each practice area.

Administrative and Project Support

Enter time, open and close matters, and assist with billing and expense coordination.
Support special projects, document productions, and firm-wide initiatives as assigned.
Perform general administrative duties, including scheduling, correspondence, data entry, and file maintenance.

Competencies:

Adaptability — moves fluidly between practice areas, attorneys, and systems with minimal onboarding.
Quick learning — absorbs new procedures, terminology, and preferences rapidly and accurately.
Organization — juggles multiple matters and competing priorities without dropping details.
Reliability — provides dependable coverage that teams can count on during absences and surges.
Discretion — maintains strict confidentiality across all matters and practice groups.
Collaboration — builds rapport quickly and integrates smoothly into different teams.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Benefits:

Competitive compensation
Comprehensive benefits package, including medical, dental, and vision
HSA and FSA plans
401(k) Plan
Firm provided life insurance
Firm paid long-term disability coverage
Year-end bonuses and referral fee incentives
8 Paid Holidays, and PTO

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