Office & Executive Services Manager

LRE (Leeward Renewable Energy) is forging an American energy future with integrity, innovation, and positive impact. Born in Texas in 2003, we own and operate over 30 utility-scale wind, solar, and energy storage projects in local communities across the United States, totaling 4 gigawatts (GW) of generating capacity.  

LRE continues to help meet increased U.S. energy demand through our robust pipeline of new projects every year. Domestic jobs and manufacturing are fundamental to our full-lifecycle approach to projects, along with a long-term ownership model and a company culture dedicated to our community partners and protecting the natural environment. 

Job Summary:

The Manager, Office and Executive Services role will be responsible the general administrative function and activities of the office.  There is a considerable need for customer service skills, professionalism, accommodation, and the ability to successfully blend with all types of personalities.

Essential Functions:

• Provide administrative support to Executive Team
  • Make travel arrangements and maintain travel files for Executives.
  • Managing Executive Calendars
  • Organize SLT Offsites and assist with broader company event planning when needed.
  • Responsible for compiling expense reports for Executive Team
  • Planning functional meetings (with support from external meeting planner)
  • Special projects as assigned with full SLT approval

• Office Management
  • Direct interface with Building Management
  • Manage Regional Administrative Assistants
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Manage office supplies and inventory, including ordering and restocking.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Schedule and coordinate meetings, appointments, and events.
  • Prepare and process expense reports and invoices.
  • Oversee office maintenance and liaise with vendors for repairs and services.
  • Ensure the office environment is clean, organized, and conducive to productivity.
  • Implement and enforce office policies and procedures.
  • Support onboarding and  seating assignments of new employees.
  • Assist in the coordination of team-building activities and company events.
  • Facilitate communication between departments and address any operational issues.
  • Oversee office equipment and technology, including troubleshooting and coordinating IT support.
  • Scanning hardcopies to electronic format and upload to GRID, as needed
  • Manage external vendors and lease

Qualifications:

• Bachelor’s degree or equivalent experience

• 5 plus years of experience
• Interpersonal and diplomatic skills.
• Organizational and planning skills.
• Discretion/Confidentiality.
• Flexibility in work responsibilities.
• Meticulous attention to detail and quality of work product.
• Must be professional, personable, approachable, and courteous.
• Self-motivated; take initiative and anticipate issues.

Physical Demands:

• Position will require sitting for long periods of time as well as occasionally lifting up to twenty pound boxes.

Leeward Management Services, LLC is committed to employing a diverse workforce, and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

Applicants must have current authorization to work for any employer in the United States on a full-time basis without the need for an employment visa now or in the future. Employer visa sponsorship is not available for this role.

Leeward Management Services, LLC is committed to employing a diverse workforce and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

Notice to Recruiters and Staffing Agencies: Leeward Renewable Energy (LRE) does not accept unsolicited resumes from recruiting vendors or employment agencies. Only recruiting vendors with a current, signed agreement in place with LRE are authorized to submit resumes for specific, requested positions. All unsolicited resumes and candidate profiles submitted to LRE, or any LRE employee, without an active agreement or written request from LRE’s HR Department, will be considered property of LRE. LRE will not be responsible for any fees or expenses associated with unsolicited resumes or candidates submitted in this manner.