Position Summary:

The Purchasing Agent will assist with supply chain management and implementation of purchasing objectives. The role supports the development and ongoing management of assets comprised of Hospitality and Multi-Family residential developments. Reporting to the Senior Director of Procurement, the role supports in-house design, design consultants.

The Purchasing Agent is responsible for bidding, purchasing, and expediting major projects as assigned so that all FF&E is available at the construction start date.

Responsibilities:

Responsible for obtaining FF&E quotations, warehousing and installation bids for items as specified by the approved project budget.
Responsible for negotiating price, lead-time and payment terms.
Responsible for obtaining scoped/specified items within budget.
Responsible for cost analysis, purchasing and delivery of all products within an approved budget.
Management of an effective project purchasing process to ensure that requirements are procured and delivered within required time lines.
Effectively manage multiple complex projects with limited supervision.
Process all requisitions and purchase orders.
Responsible for processing deposits, pro-forma invoices and payments for Net 30 invoice by documenting FF&E receipts.
Responsible for managing and issuing weekly 'Expediting Reports'.
Initiate change orders to purchase orders, generate purchase orders for property level commitments as part of Capital Purchase Plans and other FF&E projects, as required.
Responsible for coordinating shop drawings, submittals and finish approvals with designer and manufacturers
Handle and resolve vendor disputes
Coordinate buyout and deliveries with Project Manager based on renovation/construction schedules
Responsible for project procurement management and budget close out
Other duties as assigned

Qualifications

BA or BS preferred
At least 3 years purchasing experience, preferably in the hospitality industry
Proficiency in Microsoft Word and Excel - Spitfire a plus
Strong oral and written communications skills required, presentation skills desirable
Exceptional customer service skills and follow through
Ability to manage multiple priorities in a fast-paced environment, to work independently and as part of a team

Physical Requirements (In-Office Role)
Ability to work in a standard office environment.
Prolonged periods of sitting at a desk and working on a computer. (6-8 hours a day)
Occasional standing and walking throughout the workday.
Frequent fine motor skills, use of hands and fingers for keyboarding/typing, utilizing a mouse or trackpad, writing, and operating office equipment.
Ability to communicate effectively verbally and in writing.
Occasionally required to stand, walk, bend, reach, or carry items.
Ability to lift and/or move 10–25 pounds as needed (e.g., files, office supplies).
Visual ability to read from a computer screen and printed materials including close visual focus for extended periods and color differentiation (for certain roles).
Ability to hear and participate in conversations and meetings, use phone and/or headset
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

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