Sr. Coordinator, Sports Experiences

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion, and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, Super Bowl, NCAA Final Four, New York Fashion Week and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals, the company also owns and operates several of its own unique experiences. On Location is a subsidiary of TKO, a global entertainment, sports, and content company.

THE ROLE

The Sr. Coordinator, Sports Experiences is primarily focused on, not limited to, the ideation and execution of our travel and hospitality experiences for our direct-to-consumer motorsports/Barret-Jackson products. The Sr. Coordinator supports Directors, Managers, and works closely with other Coordinators across the department to create a positive and efficient environment focused on executing with excellence. Coordinates all activities associated with the sales and execution of our travel & hospitality events for motorsports/Barret-Jackson. 

You will partner with On Location IT Compliance team to support, implement, maintain and improve controls, remediate deficiencies, and resolve negative outcomes throughout our business processes and technologies stack. Our focus is to defend On Location’s business operations and to avoid any deficiencies, across our lines of business and alongside our technology, compliance, and legal functions.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Managing budgets including reconciliation, documenting savings and variances to the budget, and forecasting are required.

• Manage existing and create new direct-to-consumer offerings to hit budget on a year-to-year basis for all motorsports/Barret-Jackson offerings.

• Work closely with all Barrett-Jackson, NASCAR, SMI, IMS, and local track contacts to create efficiencies, provide better experiences, and drive revenue.

• Negotiating and contract management with preferred vendors for event services, hotels, food and beverage, transportation companies, destination management companies, restaurants, and other industry related vendors.

• Work closely with team leaders to adjust, document, and implement new event processes utilizing our proprietary Event Management System(s).

• Establish operational accountability (e.g., checklists, quality assurance tests) for the team and share best practices across event teams.

• Bring new ideas to the table to create efficiencies, provide better experiences, and drive revenue.

• Key client management with both existing and new clients.

SPECIFIC JOB RESPONSIBILITIES

• Work closely with vendors for all aspects of a event

• Assist in the development, documentation, and implementation of event procedures and systems.

• Identification and implementation of operational efficiencies.

• Drive focus on Continuous Quality Improvement.

• Collaborate with event and customer service teams to identify improvement opportunities and develop effective training materials to impact results.

• A continual drive for self-development and discovering better means of accomplishing both personal and professional goals.

• Proven track record of adding value to companies and providing strong contributions.

• Proven ability to take necessary actions to rectify problems and improve situations, even those outside areas of direct responsibility.

• Proven ability analyzing, organizing, summarizing, and articulating complex information in to be meaningful / applicable across a variety of audiences.

• Ability to work with and support others in a positive way.

ADMINISTRATIVE & OTHER RESPONSIBILITIES

• Conduct Event Team and Leadership Team meetings, regularly.

• Always provide leadership / feedback on process development / improvement.

• Provide input on performance reviews, bonuses, and merit increases.

• Proven experience as a working Sr. Coordinator who excels in a fast-paced environment, handles pressure well and is self-motivated to accomplish assigned tasks timely and efficiently.

• Proven advanced user level capability with all Microsoft Office Software, specifically Excel & PowerPoint.

• Exceptional communication and interpersonal skills – inclusive of presentation skills and ability to build relationships with employees, leadership, and external business associates at any level.

QUALIFICATIONS

Required Education and/or Experience, Knowledge, Skills, and Abilities:

• Bachelor’s Degree in Hospitality, Sports Management, Marketing, Business or a related field, or equivalent experience preferred.

• Experience in a management position (minimum of 3+ years), preferably in the motorsports/Barret-Jackson field.

• Experience in managing or selling direct-to-consumer offering.

• Must have experience of Project Management Office and adept in creating cost/time estimates

Preferred Education and/or Experience

• Experience with Sports and Events Operations.

• Experience in the Travel & Hospitality industry.

• Experience in the Management of Hospitality Events (receptions, parties, etc.)

• Strong, effective written and verbal communication skills, and proven ability to translate security and risk to all levels of the business

Travel

Must be adaptable with work and travel schedule. Available to travel for work during holidays and key event times. Estimated travel requirements is 30%

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job.  Duties, obligations, and activities may change at any time with or without notice.

CORE VALUES

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best.  We uphold these values in our quest for excellence:

• Exceed all service expectations with our customers, our partners, and each other.

• Create value by enriching people's lives.

• Do the right thing and bring others along with us — always.

• Propel the power of diversity, in thought, team and experience.

• Partner to generate win-win solutions.

• Ignite and empower our team's entrepreneurial spirit.

• Exude respect and gratitude — treat others as you would want to be treated.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life, and disability insurance, paid time off, and 401k plan.

On Location is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.