Office Assistant

POSITION:   Office Assistant       

DWS ENERGY Founded in 2014, DWS Energy is a rapidly expanding, multi-disciplinary electrical construction company focused on commercial and utility-scale solar and battery storage (new construction and operations & maintenance), building controls wiring, and electrical pre-fabrication solutions in our UL-508A certified panel shop. The organization has expanded its service offerings throughout its tenure and continues to grow at an accelerated rate.

OVERVIEW:  The Office Assistant – role will oversee daily office administrative operations while supporting Human Resources functions. This role is ideal for someone who thrives in a dynamic environment and enjoys wearing multiple hats. The position will be responsible for ensuring smooth office operations, assisting with data entry and audits, and coordinating HR-related documentation and compliance.

DUTIES:  The duties and responsibilities may include but are not limited to:

Office Support:

• Maintain a clean, organized, and efficient office environment.
• Perform general office administrative tasks, including ordering office supplies and company merchandise, coordinating maintenance services, and managing incoming mail.
• Maintain vehicle compliance by coordinating inspection reminders, processing registration renewals, and organizing service documentation for accurate record-keeping.
• Coordinate and manage all employee travel logistics, including booking flights, accommodations, ground transportation, and ensuring compliance with company travel policies and budget constraints.
• Manage ordering of approved branded swag, including shirts, hats, and promotional apparel.
• Other duties as assigned.

HR Support:

• Maintain employee records and ensure data accuracy in HR systems.
• Assist with onboarding and offboarding processes.
• Support the planning and execution of company events and employee engagement initiatives, including coordinating logistics, communicating with vendors, and fostering a positive workplace culture through creative and inclusive activities.
• Help schedule and track training, and HR-related meetings
• Assist in coordinating employee documentation for audits and compliance checks.

QUALIFICATIONS:  The following are required skills and qualifications:

• Proven experience as Administrative Assistant, or similar role.
• Familiarity with basic HR practices and principals
• Proficiency in Microsoft Office Suite (especially Excel), HR software (e.g., Computer Ease, ADP, BambooHR).
• Excellent organizational and multitasking skills.
• Strong attention to detail and confidentiality

REQUIREMENTS:  The following are physical requirements:                             

• Ability to sit or stand for extended periods of time.
• Must be able to lift up to 25 pounds occasionally (e.g., office supplies, files).
• Frequent use of hands and fingers for typing and data entry.
• Occasional bending, reaching, and walking within the office environment.
• Ability to use standard office equipment such as computers, printers, and copiers.

Benefits:  The following are our benefits package offered for this role:

• Competitive base salary up to $
• Strong benefits package.
• Opportunities for career advancement and professional development.
• A supportive and collaborative work environment.

Character Traits:  Teamwork, self-motivation, accountability, honesty/integrity, persistence, hard-working,

             committed, trustworthy, knowledgeable are just some of the character values we foster.

Application Process:  To apply for the position of Office Assistant please submit your resume and a cover letter detailing your relevant experience and qualifications. We thank all applicants for their interest; however, only those selected for an interview will be contacted.