Talent Acquisition Partner

The Talent Acquisition Partner is responsible for providing administrative and operational support throughout the recruitment process. This includes coordinating interviews, managing the applicant tracking system, communicating with candidates, and ensuring a smooth hiring experience. The ideal candidate is a relationship-focused, results-oriented individual with a strong background in recruiting who is ready to take on projects. With their attention to detail and customer service attitude, they will help ensure the future success of the Operations team.

Essential Job Functions:

The essential functions of a Talent Acquisition Coordinator in a restaurant environment are to provide critical administrative and operational support to the recruiting team and hiring managers. Their main goal is to ensure a smooth and positive experience for every candidate throughout the hiring process.

Key Essential Functions:

1. Interview Coordination: The coordinator is responsible for the logistical side of hiring. This includes scheduling interviews and debrief meetings and communicating all necessary details—like time, location, and format—to both candidates and hiring managers.
2. Candidate Communication: They act as the primary point of contact for candidates, providing timely updates, answering questions, and guiding them through each step of the hiring process. This function is vital for maintaining a positive candidate experience.
3. Administrative & System Management: They manage the Applicant Tracking System (ATS) by inputting candidate information, tracking their progress, and ensuring all interview notes are properly recorded. They also assist with drafting and posting job descriptions on various job boards.
4. Pre-Employment Screening & Onboarding Support: A key function is coordinating pre-employment requirements such as background checks, drug tests, and reference checks. They also assist in generating offer letters and work with HR and payroll teams to ensure a seamless transition for new hires.

Accountabilities:

The Talent Acquisition Coordinator is accountable for making sure candidates have an exceptional experience during the interview process. This involves overseeing details within the interview and offer process and maintaining clear lines of communication between hiring managers and candidates.

Responsibilities:

• Coordinate Interviews: Schedule interviews and debriefs, and inform all stakeholders of the details (time, location, format).
• Candidate Communication: Act as the main point of contact for candidates and provide timely updates and guidance throughout the hiring process.
• Job Postings: Assist with drafting and posting job descriptions on internal and external job boards and social media channels.
• ATS Management: Maintain and update the Applicant Tracking System (ATS) with candidate details, progress, and interview notes.
• Sourcing/Screening: Support the team by developing sourcing plans, reviewing resumes, shortlisting candidates, and forwarding them to hiring managers.
• Pre-Employment Screening: Coordinate background checks, drug tests, and reference checks.
• Offer Letters: Partner with hiring managers to create offer letters.
• Onboarding Assistance: Work with Payroll and Human Resources to ensure new hires have a great onboarding experience.
• Reporting: Prepare recruitment metrics and reports to track progress and time-to-hire.
• Collaboration: Work closely with hiring managers and the HR team to ensure recruitment strategies align with company goals.

Qualifications/Requirements:

• Education & Experience: A Bachelor's degree is preferred, along with 1-2 years of recruiting experience. Human Resources experience is also desirable.
• Job Specifications: Experience with an Applicant Tracking System (ATS) is required. You must be able to maintain confidentiality , possess strong organizational and problem-solving skills, and have excellent communication skills. Proficiency with MS Word, Excel, and PowerPoint are also a must. You should be able to prioritize and multitask in a fast-paced environment and be comfortable with ambiguity.

Physical Demands:

• Primarily office-based (Monday - Thursday) with occasional travel to restaurant locations.
• Ability to work in a fast-paced environment with multiple priorities.
• Occasionally required to lift and carry materials for meetings or events.

Work Environment:

• Hybrid role with a mix of office and remote work.
• Occasional evening or weekend availability.
• Dynamic environment with evolving business and workforce needs.

Disclaimer:

The job description is designed to outline the essential functions, responsibilities, and qualifications of the role. It is not an exhaustive list of duties and may evolve based on business needs.