Expense Administrator

Company Description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth. 

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

Socotec is seeking a detail-oriented Expense Administrator to join our finance team. This role is responsible for managing the end-to-end expense management process, ensuring compliance with company policies, and providing exceptional support to employees across the organization. The ideal candidate will have strong expertise in Concur expense management system and Deltek Vantagepoint and a proven track record in expense administration.

Key Responsibilities:

Expense Management & Processing

• Review, audit, and process employee travel and expense reports for accuracy and policy compliance
• Utilize Concur and Deltek Vantagepoint to handle expense management workflows efficiently
• Ensure timely and accurate employee reimbursements
• Identify and address discrepancies in expense submissions promptly
• Respond to employee inquiries and assist with audits and ad hoc requests

Corporate Card & Reimbursement Programs

• Reconcile corporate credit card transactions and resolve discrepancies
• Manage corporate Amex card issuance and oversee related administrative tasks
• Administer the vehicle reimbursement program and verify proper documentation

Accounting & Financial Support

• Support month-end close activities, including expense accruals and reporting
• Perform light accounting tasks, including invoice coding and processing
• Support other accounts payable responsibilities as needed
• Maintain accurate records and provide reports using Excel

Compliance & Customer Service

• Ensure adherence to financial guidelines and company procedures
• Collaborate with team members to resolve expense-related inquiries with a focus on customer service
• Maintain up-to-date knowledge of company expense policies and procedures

Qualifications

Required Qualifications:

• Must be located in or near Dallas, Texas
• 4 days a week in office presence
• 2-4 years of relevant experience
• Proven experience as an expense administrator, particularly with Concur and Deltek Vantagepoint
• Strong attention to detail and organizational skills
• Proficiency in Excel for data management and reporting
• Customer service mindset and ability to communicate effectively
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Must perform all other duties as assigned by your manager

Preferred Qualifications:

• Prior experience in a BRE (Built Environment) or construction-related company is advantageous
• Familiarity with light accounting tasks such as coding invoices and check runs
• Experience with invoice processing and accounts payable workflows
• Knowledge of financial compliance and internal controls 

Additional Information

For more information, please visit www.socotec.us

Job Type: Full-Time

All your information will be kept confidential according to EEO guidelines.

Socotec is an equal opportunity employer committed to diversity and inclusion in the workplace.

SOCOTEC is an Equal Opportunity Employer.