IP Docketing Specialist - Trademark

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone’s Orange County office serves the needs of California’s premier technology industries and capitalizes on the West Coast’s global access. We have vibrant practices in intellectual property (IP), in-bound Asian work, venture-funded corporate matters, and big-ticket litigation such as patent, securities, insurance coverage, and class action labor and employment matters. Our thriving economic community is home to an array of businesses, ranging from Fortune 500 companies to emerging technology ventures. Our expanded presence here heightens Haynes and Boone’s coast-to-coast capabilities while giving clients the benefits of our growing geographic base. Most of our California-based lawyers have earned engineering or technical degrees in addition to law degrees, enhancing their understanding of the intricacies of IP. Our team members have been recognized in publications such as The Best Lawyers in America directory (Woodward/White, Inc.), Intellectual Asset Management (IAM) Patent 1000 (Globe White Page Ltd), and Managing IP Magazine (Euromoney Institutional Investor PLC). We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

Salary Range:

This position will be working in a high-volume, team-oriented environment supporting our multi-office Intellectual Property group. We are seeking someone that is experienced with U.S. and Foreign trademark prosecution docketing to ensure timely and accurate updates to our docketing database. Experience with Trademarks required.

Essential Duties

• Review all incoming correspondence for the IP group to determine due dates or reminder dates to be docketed or de-docketed in our docketing database.

• Process and forward information regarding each deadline docketed to the appropriate individuals.

• Create new records within the database, annotate all entries as appropriate, verify accuracy of data entered prior to considering record creation/update complete.

• Maintain current deadlines in accordance with correspondence received and prevailing country law requirements.

• Assist in verifying and updating the status of trademark cases in accordance with review of record information displayed at the USPTO and various foreign PTO’s.

• Docketing of internal docket slips.

• Prepare reports for attorneys and staff.

• Assist with assigned special projects; and

• Provide assistance to attorneys and paralegals with U.S. and foreign prosecution deadline verifications as needed.

• May assist with Patent docketing from time to time depending on need.

Reporting Relationship

The IP Docket Specialist reports directly to the Director of eDiscovery and Litigation Support

Subordinate Staff: N/A

Qualifications

Knowledge/Experience

The IP Docket Specialist position requires no less than two years of experience with Intellectual Property deadline docketing; experience with US and foreign trademark.

Skills

• Experience with electronic docketing software application(s), knowledge of PATTSY a plus.

• Ability to work independently with minimal supervision and as part of a team.

• Requires strong attention to detail and accurate review.

• Familiarity of docketing best practices, resourceful in obtaining data accuracy verification.

• Must have a strong understanding of trademark procedures and rules for the U.S., Madrid Protocol and various foreign PTO’s.

• Must possess excellent skills Microsoft Office applications (Outlook, Excel, Word), Adobe, and ability to adapt to new computer software required.

• Should display positive, can-do attitude with good verbal and written communication skills.

• Must be dependable, responsible.

Education

High school diploma required; college degree preferred.

Physical Demands:

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office Environment