Legal Practice Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

Key Responsibilities:

• Provide direct administrative and legal practice support to the Dallas Office Managing Partner/Global Head of Trial and additional attorneys as assigned.

• Open new clients and matters and prepare conflict of interest forms.

• Perform administrative responsibilities and collaborate with other administrative departments (e.g. Office Services, Finance, Records).

• Maintain and organize client and administrative filings for lawyers following established procedures.

• Prepare files using a document management system and maintain appropriate records for storage.

• Arrange and coordinate domestic and foreign travel including transportation, lodging, itineraries, and meeting materials.

• Maintain lawyers’ contacts within our contact management system with accurate information and notes.

• Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.

• Draft routine correspondence and forms.

• Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers’ biographies.

• Track, organize, and process expense reports, reimbursements, and check requests in a timely manner.

• Maintain Continuing Legal Education (CLE) records and assist with tracking compliance.

• Manage and coordinate lawyers’ calendars, appointments, and meeting schedules.

• Collaborate with Marketing and various office departments to schedule and organize meetings and events, including office-wide gatherings led by the Office Managing Partner.

• Interface and establish ongoing positive business relationships with clients.

• Maintain confidentiality of lawyer-client relationship.

• Perform other related duties as required and assigned.

Qualifications:

• Bachelor's degree is preferred.

• 5-15 years of experience as a Legal Practice Assistant or Executive Assistant is preferred.

• Litigation experience a plus.

• A minimum typing speed of 65 wpm is preferred.

• Strong organizational, administrative, and technical skills with an ability to manage competing priorities in a fast-paced setting.

• Excellent judgment, discretion, and timely decision-making skills.

• Advanced proficiency in Microsoft Office; ability to format documents using Styles and proofread typed materials for grammatical, typographical, and spelling errors.

• Must be available to be in the office 4-5 days per week.

• Must be available to work overtime as requested.

• Ability to lift banker’s boxes (approx. 25 pounds).

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. 

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.