Administrative Assistant- Dallas

Why work with us:

• Competitive pay (based on experience)
• On-the-job training
• Company Expansion and growth opportunities
• Team-oriented work environment
• Consistent work year-round
• Great benefits + PTO package

About the role:

The Administrative assistant supports daily administrative operations of our company including scheduling, customer service, document management, ordering office materials, and communication with company staff. 

What you'll do:

• Answer and route incoming calls; provide friendly, professional customer service
• Schedule estimates, plastering jobs, inspections, and crew dispatch
• Maintain accurate job files and records (paper and digital)
• Assist with invoicing, purchase orders, and basic bookkeeping tasks
• Communicate with customers regarding appointments, timelines, and service updates
• Coordinate with suppliers, subcontractors, and inspectors as needed
• Prepare documents such as contracts, work orders, and job folders
• Support hiring/onboarding paperwork and time tracking
• Ensure the office is clean, stocked, and organized
• Perform other administrative duties as assigned to support the team

What we are looking for:

To effectively perform the duties for this position, individuals must be able to demonstrate competencies that are essential to the position, which include:   

• The ability to work from our Dallas office Monday-Friday
• High School Diploma or GED 
• 2+ years of administrative or office experience (construction/trades preferred)
• Strong communication and organizational skills
• Proficient with Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Experience with scheduling software, QuickBooks, or CRM systems is a plus
• Ability to multitask and prioritize in a fast-paced environment
• Friendly and professional demeanor—comfortable dealing with customers and crews
• Bilingual (English/Spanish) preferred but not required

Physical Requirements/Work Environment: 

• Prolonged periods sitting at a desk and working on a computer
• Occasional lifting of office supplies or job folders (up to 20 lbs)