PT - Administrative Assistant for the Office of Academic Affairs

Job DetailsJob Location: Dallas Campus - Dallas, TX 75204Position Type: Part Time Hourly Non ExemptSalary Range: $16.00 - $18.00 HourlyJob Category: On CampusJob Summary   The Administrative Assistant functions as the first contact with all students, staff, faculty, and visitors who come to the office of academic affairs. This position serves as the “face” of the office and is charged with maintaining the service-oriented posture to which the office is committed. General office tasks include managing telephones and word processing in a fast-paced environment. This role functions as administrative support for various projects through the office of academic affairs as assigned. Under the direction of the Office Manager, the Administrative Assistant is responsible for administrative support for the Dean of Faculty, Dean of Educational Effectiveness, Director of Academic Administration, and other office staff.   Duties/Responsibilities Greet and direct visitors, answer phones  Support the general email ado@dts.edu Sort mail—twice a day  Maintain/route newspapers, magazines and newsletters   Scheduling for academic affairs staff as needed Order and manage faculty lounge coffee supplies and magic fridge drinks.   Order and manage supplies for the office Maintain Academic Affairs bulletin boards Birthday Cards: Acquire signatures/send Birthday cards to faculty and administrative assistants. Each month secure list from HR, give to AA and staff for signature, send cards to faculty a few days prior to their birthday.  Submit facilities and IT work requests as needed  Assist in managing faculty, adjunct, visiting, GTA, reader, and grader data for Academic Affair. Assist in Commencement events; Chapel, BBQ, and Commencement Ceremony as needed.  Assist with Student/Commencement Awards chapels: administrative tasks and communication between the departments and the award recipients Assist in events hosted by the Office of Academic Affairs as needed Assist with other administrative tasks as needed Qualifications Must enjoy working with and interacting with others  Strong written and verbal communication skills  Able to communicate interdepartmentally  Able to multi-task in a fast-paced environment  Must have good organizational skills and attention to details    Must have computer experience and be familiar with Microsoft Office Suite Must have strong telephone skills  Must be flexible  Must have positive personality  Must have good attendance and be punctual  Must be able to handle confidential materials  Education and Experience Bachelor’s degree preferred. Familiarity with DTS Proficiency in Microsoft Office Suite, including Word, Excel, Teams, and Forms Typing: 60 words per minute Familiarity with database systems Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.