OFFICE ASSISTANT III

Job DetailsJob Location: Dearborn Administrative Center - Dearborn, MI 48126Position Type: Full TimeSalary Range: $23.41 - $32.84 HourlyGENERAL DESCRIPTION: This position is responsible for performing routine and non-routine clerical and administrative support to an assigned department. Responsibilities may include supervising part-time staff and/or serving as work lead to full-time staff and providing customer service.  May handle confidential information.   TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.) May supervise part-time staff or serve as work lead to full-time staff to include: prioritizing and assigning work; reviewing and approving staff time cards; coordinating staff training; and supporting personnel procedures. Prepares and provides documents related to an assigned area, including but not limited to: preparing financial transactions, contracts, and work orders; generating reports; and/or preparing related documents. Performs general office tasks, including but not limited to: scheduling meetings; creating minutes; conducting research and gathering information; answering phones; filing; reviewing information for accuracy and completeness; making travel arrangements; updating documents; handling mail; performing data entry; compiling information and agendas; and tracking and/or maintaining department materials. Creates schedules for an assigned area, including: maintaining calendars; creating meeting schedules; and performing related tasks. Posts invoices and budget information; reconciles cash receipts; reviews and/or reconciles financial and related documents to ensure accuracy and completeness.  Reviews and verifies program related information; tracks and identifies information based on defined procedures; may be responsible for drafting policies and procedures. Provides customer service, including but not limited to: responding to various internal or external customer issues and non-routine inquiries; describing programs to customers or vendors and resolving customer complaints; providing required documents to customers; and/or directing customer questions to appropriate staff. May work with external agencies. Demonstrates regular and predictable attendance, including attendance at required meetings. This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. QualificationsEXPERIENCE AND TRAINING REQUIRED: Associate’s degree and 1 year of related experience; or, High School Diploma or equivalent (G.E.D.) and 3 years of related experience; or, all required certification(s); or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.   POST-EMPLOYMENT OFFER REQUIREMENTS: Satisfactory completion of a criminal background check (sex offender registry if applicable) and a drug screen that tests for illegal drugs as defined by the Federal Drug Free Workplace Act but not those legalized under Michigan law prior to start date. All appointees are subject to a one-year probationary period.