Project Coordinator

Colanar, an Addtronics company, specializes in advanced liquid filling systems and automated handling systems for the Life Sciences industries, including Pharma and Biotech applications, Contract Manufacturing, and Compound Pharmacies. We service a global customer base. 

We are dedicated to providing new and innovative solutions to our customers in the Life Science industries, both in our product offerings as well as our consulting and engineering services. Our continued focus on customer needs and our ability to react swiftly and cost-efficiently, while remaining customer oriented, ensures a successful relationship with our customers. 

Position Summary: 

The Project Coordinator is a key customer-facing role responsible for coordinating multiple automation projects from order through completion. Working closely with the Senior Vice President of Operations, this person will keep projects organized, on schedule, and aligned with customer expectations while serving as a primary point of contact for assigned customers. 

The Project Coordinator will coordinate with customers and internal teams across engineering, controls, electrical, mechanical, purchasing, assembly, and service. Responsibilities include scheduling project kickoffs, tracking timelines and action items, coordinating customer deliverables, leading regular project check-ins, and ensuring open items are followed through to completion. 

The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities. Strong communication and follow-up skills are essential, along with the ability to learn technical concepts and confidently work with both customers and technical teams. Technical expertise is not required. 

Projects typically have a six-month lifecycle, with the Project Coordinator progressively taking ownership of multiple projects and ultimately managing approximately 10 projects at various stages. Success in this role means keeping projects on track, maintaining strong customer relationships, and ensuring critical deliverables and action items are completed on time. 

 
Essential Functions and Responsibilities: 

• Coordinate customer projects from order through completion and transition to service. 

• Schedule and support project kickoff meetings, customer check-ins, and FATs. 

• Develop agendas, track timelines, milestones, action items, and project deliverables. 

• Serve as the primary point of contact for assigned customers and manage expectations. 

• Coordinate customer requirements, including samples, drawings, specifications, change parts, consumables, and utilities. 

• Maintain organized project and sample records, to-do lists, and punch lists. 

• Coordinate with engineering, controls, electrical, mechanical, purchasing, assembly, and service teams to keep projects on schedule. 

• Identify and communicate potential delays, missing information, and project risks. 

• Provide regular project updates to the Senior Vice President of Operations and escalate critical issues as needed. 

• Support project closeout and transition completed projects to the service team. 

• Utilize Microsoft Office, Adobe, P-Touch, and other company systems as needed. 

• Perform other project coordination and operational duties as assigned. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. 

Qualifications Desired: 

• Bachelor's degree in Business, Project Management, Engineering, Operations, or related field preferred. 

• 2+ years of experience in project coordination, operations, customer service, manufacturing, engineering, or a related field preferred. 

• Strong organizational, communication, and follow-up skills with excellent attention to detail. 

• Ability to manage multiple projects, priorities, and deadlines simultaneously. 

• Comfortable working directly with customers and managing expectations. 

• Proficient in Microsoft Office, particularly Excel, Outlook, and Word. 

• Ability to quickly learn technical concepts and processes. 

• Proactive, dependable, and able to work independently in a fast-paced environment. 

• Strong problem-solving skills and willingness to take ownership. 

Nonessential Skills and Experience: 

• Project coordination experience in manufacturing, automation, engineering, or a technical environment is a plus. 

• Familiarity with engineering drawings, custom equipment, or engineered-to-order products is helpful. 

• Experience coordinating FATs, customer meetings, project schedules, or action items is preferred. 

• Knowledge of purchasing, production, assembly, or manufacturing processes is beneficial. 

• Strong Excel skills and experience working directly with customers is a plus. 

• Proactive, accountable, and takes ownership to ensure tasks are completed and projects stay on track. 

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Physical demands:  While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel objects; reach with hands and arms; lift and carry items up to 50 pounds; climb stairs; balance; stoop and/or kneel.  

• Work Environment:  While performing the duties of this job, the employee will work in an active mechanical assembly shop. The noise level in the work environment can be minimal to high. Safe work practices are always required in accordance with OSHA regulations, Addtronics, LLC safety protocols, and customer safety protocols. 

Position Classification  

This is a full-time, exempt salaried position. Depending on the needs of the business, the ability to work more than 40 hours/week and/or weekends may be required. Overtime will not be paid for hours worked over 40 hours/week. 

Travel  

 No Travel Required 

Benefits & Time Off 

We offer a competitive benefits package that may include medical, dental, vision, 401(k), paid time off, paid holidays, and professional development opportunities. Benefits eligibility may vary based on employment status and location. 

EEO Statement   

It is the policy of Addtronics, LLC to provide equal employment opportunities to all persons.  In accordance with anti-discrimination laws, it is the purpose of this policy to effectuate these principles and mandates.  Addtronics prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations.