Accounts Payable Clerk

Accounts Payable Clerk Job Description

Based on our government contracts, it requires US Citizenship

About the Role:

The Accounts Payable Clerk plays a critical role in maintaining the financial integrity and operational efficiency of the organization by managing all aspects of accounts payable processes. This position ensures timely and accurate processing of invoices, expense reports, and payments while maintaining compliance with company policies and regulatory requirements. The role involves reconciling bank statements, preparing journal entries, and collaborating with various departments to resolve discrepancies and support financial reporting. The Accounts Payable Clerk contributes to the overall accounting function by assisting with accounts receivable and other accounting tasks as needed. Ultimately, this position supports the company’s financial health by ensuring that all payables are processed efficiently and accurately, fostering strong vendor relationships and internal controls.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Proven experience in accounts payable or general accounting roles, preferably within a corporate environment.
• Proficiency with accounting software, including Plan Software or similar platforms.
• Strong understanding of bank reconciliation, journal entries, and accounts payable processes.
• Excellent organizational skills with attention to detail and accuracy in financial data handling.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• Experience with accounts receivable and travel & expense management.
• Familiarity with other accounting functions and financial reporting.
• Advanced proficiency in Microsoft Excel and other financial software tools.
• Strong analytical skills and ability to identify and resolve discrepancies efficiently.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests in accordance with company policies and procedures.
• Perform bank reconciliations to ensure accuracy between company records and bank statements.
• Prepare and post journal entries related to accounts payable and other accounting transactions.
• Maintain accurate and organized records of all accounts payable activities and supporting documentation.
• Collaborate with vendors and internal departments to resolve invoice discrepancies and payment issues.
• Assist with accounts receivable and other accounting functions as needed to support the finance team.
• Utilize Plan Software and other accounting tools to streamline and automate accounts payable processes.
• Ensure compliance with internal controls, company policies, and regulatory requirements related to financial transactions.
• Support month-end and year-end closing activities by providing necessary accounts payable data and reports.
• Manage travel and expense reimbursements, ensuring proper documentation and adherence to company policies.

Skills:

The required skills such as Plan Software proficiency, bank reconciliation, and journal entry preparation are essential for accurately processing and recording financial transactions on a daily basis. The ability to manage accounts payable and accounts receivable ensures smooth cash flow and vendor relations, while expertise in processing invoices and travel & expense reports supports compliance and timely reimbursements. Analytical skills are used to review account statements, identify discrepancies, and collaborate with internal teams to resolve issues promptly. Familiarity with other accounting functions enhances the clerk’s ability to contribute to broader financial operations and reporting. Together, these skills enable the Accounts Payable Clerk to maintain accurate financial records, support audit readiness, and uphold the company’s financial integrity.

Equal Opportunity Employer/Veterans/Disabled

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

• Relationship-focused, able to build trust and collaborate across diverse teams
• Curious, growth-oriented, and motivated to learn within a company that is expanding and evolving