HR Payroll Clerk

Job Summary:

The HR Payroll Clerk reports to the HRIS & Payroll Manager and is responsible for assisting with processing payroll, maintaining the employee database regarding salary/pay and processing various payroll-related reports.  Ensures accurate calculation of wages, tax withholdings, company deductions, governmental reporting and compliance. Prepares reports as needed.

Job Duties and Responsibilities:

1. Review, approve, and submit payroll. Along with the below:

1. 1. Process EE loans and purchases.
   2. Processing of child support orders, garnishments, and etc. in payroll system.
   3. Distribute weekly ELoan report and balance to MaddenCo weekly.

1. Distribute monthly absent and tardy attendance reports and PTO reports.
2. Manage and update Incentive, Reimbursement and Tuition Spreadsheets.
3. Manage and update Referral Spreadsheet/KPI
4. Manage and process Terminations
5. Review PTO balances  
6. Assist with the HR Inbox
7. Distribute annual W-2s and 1095-C forms.
8. Miscellaneous duties such as maintaining spreadsheets/files/folders within dept., employment verifications, assisting with maintaining computerized employee files, etc.
9. Process Bonus Payrolls (Level III)
10. Run and distribute GL Reports, Employee Loan Reports, Newsletter Reports, etc.
11. Set-up and maintain Child Support Orders (Level II)
12. Set-up and maintain Garnishments & Levey’s (Level III)
13. Review and process pending employee address changes, direct deposits, and tax set-up
14. Allocate travel pay on timecards (Level II)
15. Complete BLS, monthly and quarterly reporting (Level III)
16. Perform other duties as appropriate and assigned.

Support company goals and uphold K&M Values.

Job Requirements:

1. Some knowledge of Human Resources practices.
2. Ability to work in a multi-task, professional environment.
3. Ability to prioritize and organize effectively.
4. Ability to work independently.
5. Ability to communicate and express ideas effectively both in written and oral communications.
6. Possess a friendly and positive attitude.
7. Accurate and detail-oriented
8. Project a professional image of yourself and the company
9. Knowledge and ability to use the following office equipment: computer, telephone, copier, fax and calculator.
10. Knowledge and ability to use the following software: Word, Excel, HRIS

HR Payroll Clerk I Minimum Qualifications:

• High School Diploma or equivalent; plus
• 1-2 years of relevant experience in payroll/accounting

HR Payroll Clerk II Minimum Qualifications:

• Qualification for HR Payroll Clerk I, plus
• 3-4 of relevant experience in payroll/accounting

HR Payroll Clerk III Minimum Qualifications:

• Actively participate in Leadership Development
• 5 or more years of relevant experience in payroll/accounting