Benefits:

401(k)
401(k) matching
Dental insurance
Donation matching
Employee discounts
Health insurance
Opportunity for advancement
Paid time off
Parental leave
Training & development
Tuition assistance
Vision insurance
Wellness resources

Family Star Montessori is seeking a fulltime highly organized, detail-oriented, and relationship-focused Admissions and Data Coordinator to support enrollment across our Early Head Start, Head Start, state-funded, and tuition-based Montessori programs for our Denver and Lakewood locations.

This hybrid position reports to the Admissions and Enrollment Manager and supports the full enrollment lifecycle — including recruitment, application processing, eligibility determination, data entry, enrollment tracking, and family communication.

The Admissions and Data Coordinator ensures Family Star maintains full enrollment, meets federal and state compliance requirements, and provides a high-quality, responsive experience for families seeking authentic Montessori education and access for those who rely on our programs.

Key Responsibilities:

Eligibility, Intake & Compliance

Help determine eligibility for Early Head Start, Head Start, and other funded programs in accordance with federal and state guidelines
Collect and verify required documentation, including income, residency, age, and other eligibility factors
Complete enrollment intakes, including health history, developmental information, and required releases
Maintain prioritized waitlists and support placement decisions in collaboration with program leadership
Support monitoring, audits, and ongoing compliance activities with timeliness and accuracy

Data & Recordkeeping

Accurately enter, maintain, and audit accurate comprehensive child and family data in COPA and other internal systems with attention to detail
Maintain up-to-date case notes of interactions with families as they move from initial applicants to prospective enrollees, to enrolled in the program.
Create and maintain organized electronic and physical files that meet Head Start and licensing requirements
Coordinate and run reports for Head Start, Early Head Start, Home-Based and other programs
Monitor enrollment status for families to ensure a seamless process through coordination with school leadership and enrolling families
Assist with grant reporting across program models, as needed
Ensure timely and accurate documentation to support funding and reporting requirements

Family Communication & Admission Support

Serve as an initial point of contact for prospective families, providing clear and welcoming guidance throughout the application and enrollment process
Assist families with completing applications and gathering required documentation
Support enrollment intakes and conduct eligibility reviews in accordance with program requirements
Provide information about program options, eligibility requirements, and next steps in the waitlist or admissions process
Ensure all interactions reflect Family Star’s warm, and professional culture

Recruitment & Outreach

Support the Admission and Enrollment Manager of Family Star’s enrollment and recruitment plan, with a focus on reaching eligible families and maintaining strong community connections
Participate in outreach events, tours, and enrollment activities as needed
Respond promptly to inquiries and maintain ongoing communication with interested families utilizing multiple modalities of communication from text to in-person to video calls
Follow-up with potential families to maintain active waitlists and fill vacancies quickly
Understand and effectively communicate the various program models and the services that each provides, including Head Start, Early Head Start, UPK, and Private pay

Coordination & Operational Support

Collaborate with site leaders, family services staff, and program teams to coordinate classroom placements and transitions
Track enrollment changes, withdrawals, and transitions (e.g., Early Head Start to Head Start) to understand and identify recruitment gaps or needs
Identify process issues or recurring challenges and support continuous improvement
Perform additional related duties as assigned by the Admissions and Enrollment Manager

Requirements

Required Qualifications:

Bachelor’s Degree in Human Services, Social Services, Child Development, or Business Analytics or similar focus; or equivalent professional experience in Early Childhood Education or Nonprofit organizations
Bilingual (English/Spanish) fluency in verbal and written communications
Strong organizational skills and acute attention to detail
Experience with enrollment data entry and maintenance of confidential records
Strong organizational skills with a high degree of accuracy and attention to detail
Proficiency in Microsoft Office Suite, including Excel, for tracking, reporting, and data verification
Excellent written and verbal communication skills, including the ability to clearly explain eligibility, enrollment steps, and program options to families in both English and Spanish
Strong interpersonal and customer service skills, with demonstrated ability to engage families from diverse cultural and linguistic backgrounds
Demonstrated technology proficiency, including the ability to learn and effectively use data systems
Accurately collect, verify, and maintain documentation in compliance program requirements
Manage confidential information and maintain accurate records
Work independently and manage multiple priorities
Communicate effectively and respectfully with families from diverse cultural and linguistic backgrounds
Commitment to Family Star’s mission, vision, values, and family-centered approach

Preferred Qualifications:

1-3 years’ experience with Head Start or Early Head Start enrollment
1-3 years’ experience with enrollment data entry and maintenance of confidential records
Familiarity with COPA or similar data systems
1-3 years’ experience in school admissions, early childhood education, or nonprofit operations
Knowledge of systems for government assistance programs and enrollment requirements

About Family Star

For over 35 years, Family Star Montessori’s two Denver locations have been transforming early childhood education by uniquely combining Montessori philosophy with Early Head Start/Head Start programing. We believe in creating nurturing spaces for every child, which is essential in preparation for a successful future and of a lifetime of learning. Family Star supports the individual needs of each child and empowers them to achieve their human potential, resulting in students who grow up to be more confident, enthusiastic, and self-directed learners and citizens - accountable to both them and their community who think critically, work collaboratively, and act boldly and with integrity.

Family Star provides eligible employees Medical, Dental, Vision, Disability & Life insurance as well as 401(k) Retirement plan with company match, and generous paid holidays and PTO.

Family Star Montessori is an equal opportunity employer and encourages candidates from all backgrounds and lived experiences to apply, however unable to sponsor work visa at this time, so must be eligible to work in the United States.

Be part of the Family at Family Star by applying today by applying to FamilyStar.net/Careers!

Benefits:

401(k) with Company Match
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance

Salary: $21.15 - $24.04 hourly

Flexible work from home options available.

Learn more about this Employer on their Career Site

Admission and Data Coordinator