Development Operations Coordinator

Hiring range:  $27.35 – 30.31 DOE (Full salary range up to $30.31 for long-tenured staff currently in position or other exceptional circumstances)

Summary/objective:

The Development Associate is a key member of the development team responsible for all administrative aspects of development and communication activities. This role provides project coordination, administrative support and participates in all fundraising activities including donor relations, marketing and communications, community engagement, and special events. Responsibilities include gift entry/processing, maintaining donor records, coordinating logistics for all Development events, including annual gala, sponsorship fulfillment, and providing general administrative support for a variety of Development department activities.

Warren Village recognizes that our backgrounds are broad and our talents are many, from different lived experiences. We value and leverage our differences to encompass and reflect the communities we serve.

At Warren Village, we uphold organizational values of accountability, collaboration, empowerment, excellence, inclusion, and integrity. We agree to engage our work together with honesty and transparency, clear decision-making, continuous learning and improvement, a commitment to repair, community building, and collective growth and well-being.

Essential Functions and Responsibilities:

Gift Entry, Acknowledgments & Reconciliation

• Enter all gifts into database with appropriate coding and packaging.
• Produces acknowledgement letters/tax receipts while checking for grammatical/typographical mistakes and knowledge of practical tax receipting protocol.
• Generates pledge reminders and invoices.

Event Coordination

• Assist with the coordination, planning and execution of logistics for the organization’s signature
• annual fundraising event.
• In collaboration with Community Engagement Coordinator, coordinate, plan and execute all cultivation and appreciation events including Summer Garden Party, Honoring Evening, house parties, board-led special events and more.
• Assist the Development Director to develop and manage revenue and expense budgets for all special events.
• Assist Community Engagement Coordinator with third-party fundraising events.

Administrative Support

• Manage department voicemail inboxes and responds or forwards as appropriate.
• Anticipate and compile needed materials for donor meetings, site tours, etc.

Other Duties & Responsibilities

• Assist Communications & Marketing Manager with content creation, as needed.
• Assist with site visits, tours, and public presentations on behalf of Warren Village as needed.
• Anticipate departmental needs and provide innovative solutions.
• Assist the Community Giving Associate Director with data analysis and reporting.
• Participate in strategic planning, development team meetings, and budget meetings.
• Attend relevant meetings and conferences as needed.
• Plan, coordinate and execute team building activities.
• Other duties as assigned.

Competencies and Traits:

• Commitment to the mission, goals and values of Warren Village.
• Public speaking experience and comfort level necessary.
• Ability to maintain strict confidentiality.
• Proficiency in Microsoft Office Applications including Excel, PowerPoint and Word.
• Database management experience.

Minimum Qualifications:

• Associate's degree from a two-year college or technical school in Business, Marketing, communication or other related field. (Education substitute: 2 years of related experience for one year of education.)
• One-year of related experience in an administrative position, preferably in a non-profit development office.

Preferred education and/or experience:

• Bachelor’s degree
• Three years of related experience.
• Demonstrated knowledge of Raiser’s Edge

Work Environment: The working environment is that of a typical office setting. The employee is occasionally exposed to moving mechanical parts with regards to filing cabinets, printers, and computers, etc. The noise level in the work environment is usually quiet to moderate.

Physical Demands: While performing the responsibilities of the position, must constantly be able to remain in a stationary position 50% of the time; occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer. Frequently communicates information and ideas so others will understand; must be able to exchange accurate information in these situations. Must have the ability to observe details at close range.

 Travel Required:  No  Yes (limited, to the Denver Metro Area) 

Salary & Benefits:  Hiring range:  $27.35 – 30.31 DOE (Full salary range up to $30.31 for long-tenured staff currently in position or other exceptional circumstances)

Attractive benefits package, including generous paid time off (sick/vacation days) and twelve holidays. One-week closure in both winter and summer (paid outside of PTO). Matching employer 403(b) plan. Comprehensive and affordable medical, dental and vision plans for employee and dependents. Virtual telemedicine program. Voluntary supplemental Short-Term Disability and other similar benefits. Plus, company paid life and long-term disability insurance and Employee Assistance Program. FSA and HSA accounts. Professional development and tuition reimbursement opportunities. Discounted Early Learning Childcare services available.