Event Assistant

Job DetailsJob Location: Denver - Denver, CO 80205Position Type: Business ProfessionalSalary Range: $50,000.00 - $60,000.00 SalaryJob Category: MarketingAbout Davis Graham & Stubbs LLP For over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries. Summary  The Event Assistant works within the Business Development & Marketing Department to support coordinating and executing activities that support attorneys' business development, marketing, client service initiatives, and other internal firm events. This role equally combines event support with reception services, providing a dual function within the firm. The position also works collaboratively with the hospitality team to ensure all meeting spaces, conference rooms, and onsite events are set according to firm and guest standards. The position is responsible for receiving and greeting clients, and firm visitors, providing excellent customer assistance, answering and directing incoming phone calls, reviewing conference room bookings, confirming meeting details and requests, and coordinating food and beverage needs for all conference room bookings. Essential Functions Serve as the first point of contact at the reception desk, greeting visitors and managing incoming calls Review and coordinate all necessary details and requests for conference room bookings and events including catering, beverage requests, room setup design and needs, and AV requirements with appropriate departments and hospitality teams Coordinate with the hospitality team on last-minute bookings to ensure seamless service for internal and client meetings Plans, coordinates, and implements all catering for meetings, lunches, and internal special projects, including accounting for dietary restrictions and food allergies as noted by the organizer Maintain cleanliness and organization of reception area Report and follow up on facilities issues through the established work request system Follow established procedures for scheduling and catering Maintain a professional dress and demeanor and ensure punctual attendance Assist with distribution of invitations, event directions, reminders, and announcements internally and externally as required Assist with contact, client, and attendee information management in the firm CRM Provide support for other administrative departments with events (e.g., Practice Group Holiday Parties, summer program, Poker Party, staff appreciation week, firm holiday party and summer picnic) Organize and staff registration table at business development events and welcome guests in a professional manner Coordinate and provide dining reservations for client events as needed Support event functions such as name tag creation, maintain RSVP information within the firm CRM platform Attend site visits for events as assigned Attend onsite and offsite events before and after hours as assigned Perform other duties as assigned Required Skills/Abilities Good communication skills  Excellent interpersonal and customer service skills  Ability to understand and follow written and oral instructions  Ability to complete projects in a timely manner  Basic understanding of or the ability to learn Microsoft Office Suite or related software  Ability to organize and prioritize work  Ability to establish effective working relationships and act as a team player throughout the firm, with clients and vendors Attention to detail in overall work product Flexibility to work before and after scheduled hours to assist in coordinating events as needed Ability to exercise good judgment regarding access to sensitive and confidential information Supervisory Role N/A Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  Prolonged periods sitting at a desk and working on a computer. Must be able to traverse the kitchens, cafes, and conference rooms floors quickly and efficiently  Physically able to maintain inventory and cleanliness of assigned floor or area  Must be able to lift up to 50 pounds at a time  Position Type and Expected Hours of Work This is a full-time position with benefits eligibility. We have two shifts: Monday through Friday, 8:00 am to 5:00 pm in-person, in the office, and Monday through Friday, 8:30 am to 5:30 pm in person, in the office. Occasional overtime (early morning, late evening, or weekends) may be required as job duties demand.   Required Education and Experience High School Diploma or equivalent  Preferred Education and Experience Prior experience in hospitality or food and beverage field  One year of reception or law firm experience Additional Eligibility Qualifications  Must be 21 years of age to handle alcoholic beverages  Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice. Application Deadline This position is expected to stay open until May 22, 2026. Please submit your application as soon as possible and no later than May 22, 2026, at midnight to ensure consideration. Salary range is based on or commensurate with experience. Davis Graham offers competitive benefits. For a full list of benefits provided, please select this link: Benefits. Colorado Residents: In any material you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Davis Graham provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws. Davis Graham participates in the E-Verify program to confirm authorization to work in the United States.         Qualifications